April 29, 2019

Meeting Minutes

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Needs and Confirmations

• Puente Counselor Hiring Committee Mark Johnson’s tenure committee
• Tabled
• Brought back with the fourth person (Tom Nguyen from BHES)
• No objections to revisiting this, Vote 23 in favor, no abstentions, no objections - PASSED
• Instructor/Head Coach Men’s Soccer
• Cynthia motioned to approve (Erik seconded)
• Passed-16 in favor, 2 abstained, no opposition 
• SSH Curriculum committee representative needed. Call to all committee members in the division to encourage faculty participation. Marissa offered to compile an email to send out to the division faculty.

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Academic Senate Elections 

• De Anza College Academic Senate Election 2019
• De Anza Academic Senate Election Candidate Call
• Asking for a vote today due to the short timeline. 
• Motion - Mary S to accept and move forward with the documents presented (Erik seconded). 
• Tom- in the bylaws it states that faculty can nominate themselves or someone else. Would like this to be reflected in the documents.
• Friendly amendment- to include, but to make sure that if someone is nominated that they are interested in participating through a check with the election committee. 
• Additional friendly amendment - Add a nomination deadline prior to May 13, 2019, for non-self nominations so the committee can get a statement from the faculty (May 8, 2019). 
• Do all faculty vote for the PT rep? All faculty vote for PT. 
• Vote- 21 in favor, no opposition, 1 abstain - APPROVED
• No objections to revisiting needs and confirms for Puente counselor

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Curriculum ESGC Matrix Form (2nd Discussion for Approval)  ESGC= Environmental Sustainability and Global Citizenship

• Introduced last week - 
• Looking for committee approval of form and process of including it in the five-year revision process.
• Tom D- Is there precedent for having the ESGC Committee Representative? Yes, it is a specific person who has specific knowledge on the subject.  There are similar processes for the GE matrix and curriculum representatives currently.
• One motion to approved the ESGC for inclusion into the five-year revision process - seconded by Rob C. 
• 21 in favor, 2 abstain, no opposition
• Motion that Senate allow curriculum committee to designate individuals and/or subcommittee to assist with form signing forms ESGC and GE form
• Discussion- Mary D- would this be subject to the approval of Senate? No, not according to this motion.
• Asking for approval of GE subcommittee so the workload can be distributed. 
• Erik - Friendly amendment - the GE subcommittee try to get as balanced GE representation 
• Mary S - seconded
• Vote - 17 in favor, 6 abstentions, - APPROVED
• Vote on motion with the amendment- 17 in favor, 5 abstain, 1 oppose  - PASSED

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Academic Senate Draft of Proposed Changes to Administrator Hiring Procedures revised draft (2nd discussion)

• All caps our wording, red suggested wording from Norreen and Laura, black is the original.
• Mary D - Kim P had commented that the committees should be the majority of faculty. 
• It would be best for the body that the changes 
• Mary D - The Search committee should normally be composed of a majority faculty.
• Cynthia- this is a big ask. 
• Bob K - Two different types of committees, are either of them 7 or more people. 
• Karen - shared correspondence that contained historical information on admin hiring committees outside of De Anza. On average ⅓ were faculty, ⅓ were admin, and ⅓ were students, staff, and community. 
• Ilan - Why does Cynthia disagree?
• I don’t want to say it must be mostly faculty because students and classified should be present too. Majority faculty is too faculty-centered. Really like the ⅓ concept presented. 

• Ishmael - insert language regarding shared governance. 
• Marc - I would make the last sentence say at least ⅓ faculty.
• Rob Clem - I understand Cynthia’s point. I like the shared governance idea here, but in the same light, we should be seeking diversity in all hiring committees. I like the ⅓ concept too.
• Mary D - If we are going to say broadly ⅓ faculty then 
• Cynthia - At least ⅓ faculty and no more than ⅓ administrators.
• Erik - is the concern the specific fraction or parity with administrators.
• Bob - Concern about too much discussion on this part when there are other concerns regarding the entire AP 4130. Would like to see it overall. Karen will resend. Karen will adamantly oppose approving a document on District Equity _____. There needs to be language regarding student composition. 
• Lawrence - the data that was shared where did the students come from and was it college or district-wide?  College level hiring and students from the college served. DASB president and the student trustee served on the interim presidential hiring committee. These two are required to participate. Should we have specified students to participate or should they not be designated seats? 
• Susan - Strike College President, on page 3 of the hiring committee document...states that these do not apply to specific positions (would like to see the hiring procedures for the exempt position). 
• Mary D - remove the red language “normally, not to exceed two.” Concern regarding not presenting a document that has been approved by Senate to the DDEAC on 5/1. 
• Lawrence - concurs that something should be voted on and supports the broad wording regarding the student representation language. Also, concern regarding the hiring procedures for the exempt positions. 
• Cynthia - “there must be students and classified professionals…”
• Genavive - Chancellor stated that DASB will get to decide who they would like to represent their body in the hiring committee for the new president. Also, the campus climate survey

• Ishmael - added comments at the computer in the front.
• Tom - If the consultant who is hired to lead the hiring procedure should have the climate survey created, distributed, and results analyzed and provided in Fall 2019. 
• Motion - Mary D. Move to approve the wording for Senate to forward to the DDEAC. with the word “normally” removed. Seconded by Ishmael 
• Any comment from Thomas - original request was excessive, the language that Erik proposed was more practical compared to the ⅓ requirements. Unsure how they will respond at the district level to this.
• Ishmael - faculty need to have more power
• Genavive - support Ishmael in his statement. There is a lot of disempowerment of faculty. It is really important to consider the power dynamic in these decisions. If people aren’t included in the conversation then they won’t feel that you have their best interest in mind. 
• Rob - the wording is much better than before, not perfect, but better.
• Vote - 21 in favor, 1 oppose, no abstain- PASSED
• Karen will send out adjusted wording.

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Equity Plan and Institutional Metrics: 

Equity plan:

• Classified Senate didn’t have any comments. Were fine with it.
• EAC integrated concerns and adjustments already. Some of the metrics included equity, which was not obvious in the documents presented. 
• An additional equity metric was added.
• Motion - Mary D. moved to accept the document as written with the edits incorporated.
• Erik seconded.
• Vote - 20 in favor, 2 abstentions, no opposition - APPROVED

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ASCCC (Academic Senate of the California Community Colleges) Spring Plenary Approved Resolutions

• Any objections to not covering VIII today to allow for more time. Committee members can review the approved resolutions and send Karen.
• Erik motion to table the item and bring it back to future Academic Senate meeting. Seconded by Terrance M.  - vote. 21 in favor, no opposition, no abstentions. Motion passed.

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Updates:

• FACCC
• IPBT
• Viability
• College Council
• IPBT proposed for two actions
1. Hire Puente Counselor
2. Sudden vacancy in Biology.
• Jason Bram present to provide discussion around Biology vacancy. Full-time tenure track faculty will be relocating to Foothill. Very important position for the department that requires specialized knowledge. 
• IPBT approved the request, but the request did not come to the Academic Senate. In the future, these situations should come to the Senate. 
• Mary S - this is such an important position for health, med tech, nursing and if we are concerned about enrollment this could be detrimental. 
• Dawn - at the IPBT meeting there was a discussion about processes. Hopefully, this discussion will continue.
• Karen - my contribution is that the Senate should be included in the process prior to IPBT.
• Mary P provided an explanation of the events last week prior to IPBT, agenda creation. The process of transfer does not inform the current institution until the decision to accept occurs creating a very sudden need. 
• Thomas - precedence exists for this. It has occurred in Nursing before. 
• Police Chief Advisory Board - Cynthia
1. Susan Chui gave many reasons why the parking on campus policy, including fiscal concerns. It’s not up to the police department is not in charge of policies. Faculty who are interested in continuing support the homelessness issue and parking on campus policy get active and engaged. 
2. Additionally, there was discussion around training. Police department feels that there is sufficient training despite occurrences of racial profiling.

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Good of the Order

• Cynthia - would like a group of senators to review the AP 4130 document.
• Bob -do not want DDEAC to interpret our approval of the hiring wording as approval of entire AP 4130 document.

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Officers and Senators

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Executive Committee Members Present

Name	Position	Present
Karen Chow	President	Y
Mary Pape	Vice President	Y
Alicia Del Toro	Executive Secretary/Treasurer	Y
Ishmael Tarikh	PT	Y
Mary Donahue	PT	Y
Paul Klingman	App Tech	Y
Pete Vernazza	App Tech
Bob Kalpin	BHES	Y
Gayatri Pal	BHES	Y
Vacancy	Bus/CIS
Mary Pape	Bus/CIS	Y
Vacancy	CA
Ilas Glasman	CA	Y
Nellie Vargas	CD&E
Betty Inouye	Counseling	Y
Rob Clem	Counseling	Y
Kevin Glapion	DSPS	Y
Anita Vazdifar	DSPS	Y
Vacancy	ICS/IIS
Marc Coronado	ICS/IIS	Y
Terrence Mullens	PSME	Y
Lisa Mesh	PSME	Y
Shagun Kaur	LA	Y
Brian Malone	LA	Y
Susan Thomas	SSH	Y
MyLinh Pham	SSH	Y
Louise Madrigal	PE	Y
Vacancy	PE
Tom Dolen	LR	Y
Mary Sullivan	SD	Y
Cynthia Kaufman	Equity and Engagement	Y
Eric Woord Bury	Curriculum Committee	Y

Guests Present

Name	Position	Present
Thomas Ray	Administrator Liaison	Y
Bhuvi Natarajan	DASB Representative
Bob Stockwell	Faculty Association	Y
Christina Espinosa-Pieb	Interim De Anza President
Rob Mieso	VP of Student Services
Lorrie Ranck	Acting VP of Instruction
Susan Cheu	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate V of Communications & External Relations
Lorna Maynard	Classified Senate President	Y
Bhuvi Natarajan	DASB	Y
Genevieve Kolar	De Anza Student Trustee
Mallory Newell	Institutional Researcher
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Sheila White-Daniels	Dean of Counseling
Daniel Smith	Dean of Creative Arts
Alicia Cortez	Dean of Equity and Engagement
Daniel Smith	Interim Dean of Physical Education & Athletics
Isaac Escoto	FH Academic Senate President
Carolyn Holcroft	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Disability Support Programs & Services
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Galoyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	Y
Carolyn Wilkins-Greene	Dean of Social Sciences and Humanities
Kelly Swanson	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice Chair
Marissa Smith	SSH	Y
Jason Bram	Biology Department Chair	Y
Alex Wong	Student	Y
Lawrence Su	DASB	Y
Rosemary Hardin	Biology Faculty	Y
Jeff Lydon	DASH	Y