January 27, 2020

Meeting Notes January 27, 2020

I. Approval of Agenda and Minutes from January 13 Meeting

Agenda approved.
Minutes approved.

II. Public Comment on items not on agenda (Senate cannot discuss or take action)

• Mary S distributed a “Help with a Crisis” bookmark from Student Health Services. Has links to text, call, and visit for counselors and resources on one side. On the other side, “Who to Call,” Crisis Hotlines for emergencies, routine medical services and free counseling.
• Karen reported back on A&R issues reported in Public Comments on Jan. 13. Most have been resolved. Discussion on Karen’s suggestion on creating a way to report issues and get updates in Myportal. This would require ETS assistance to set up. Nazy has been very responsive. In the meantime, for all A&R issues, contact/inform both Nazy and your division dean.
• Bob S reported on Sacramento AB 705 panel, where half strongly opposed. and half supported AB 705. Panelists raised concern for the need to replace old remedial support system with more equitable programs. Bob expressed his concern that perhaps statewide academic senate has not done enough to address student needs for remedial education; he suggests an Academic Senate resolution to state our mission to serve all students.
• Karen: Both the campus and district AB 705 groups meet regularly to discuss implementation, with active involvement from English, ESL and Math departments.
• Lisa: Math department has developed co-requisite classes and are working on non-credit math classes beginning in the fall.
• General concerns about serving students struggling with math, reading and creative thinking skills
• Bob: Concern that AB705 efforts system wide are not faculty-led as they are here; Karen: when students fall off, they disappear; Need to figure out non-credit options for basic skills.

III. Needs and Confirmations

• DSPS Counselor Hiring Committee (approval only)

DSS Faculty - Kevin Glapion, LeeAnn Emanuel, Anita Vazifdar; DSPS Staff - Shirley Schooner, Deb Armstrong;Chair - Laureen Balducci

Erick moved to approve, Ilan seconded, all approved

• VP of Administrative Services Hiring Committee

one faculty position, one faculty volunteer, Jim Nguyen; his statement addressed both questions in the diversity statement

Cynthia K moved to approve, Erik seconded, all approved

Erik: since this is a pilot application for the Resolution on Facilitating Selection of Diverse Hiring Committees, suggest bringing back the resolution for reconsideration.

IV. Draft Process for Executive Committee Confirmation of Faculty Appointments To Committees (2nd reading)

• Discussion around the section where chairs may set a meeting schedule for the committee, where in faculty hiring committees, it is expected that hiring committee members will meet together and set the meeting schedule at the first meeting.
• Shagun suggested the wording “ Hiring committees will meet and decide the meeting schedule for the committee at the first meeting to ensure an inclusive equitable shared governance process. When not possible, chairs should..."
• Mary S moved that we move forward with Shagun’s wording, Cynthia K second. Approved, one abstain.
• Ishmael suggested an amendment to the added statement: “For larger committees, in order…”
• Mary S motioned to approve the document with the amendment to the statement, Betty I seconded. All approved.

AP 3518 Child Abuse Reporting (2nd reading)

• Karen: question at the first reading regarding immunity statement. The question was asked of Doreen Novotny, and she clarified that “not” is intended to be there. Non-mandated reporters are “Not” held liable for outcome of child abuse reports.
• Karen: AP 3518 is a new policy required to be in compliance with the requirement that faculty are mandated reporters. This procedure states responsibilities of mandated reporters and that there will be mandated reporter training annually.
• Karen: On faculty rosters, an asterisk * next to a student’s name indicates that the student is under 18.
• Mary S: who is to contact the parents, police or administrator; when dealing with a minor, everyone is very careful. “Reporting and Follow Up” section of AP 3518 states when and how parents are contacted.
  Mary S moved, Cynthia seconded. All approved
• Daniel: question about the training. Mary P.: there are good online training offerings: Daniel: And compensation for faculty for training? Mary P.: this would be an FA issue, Some discussion of it, especially for part-time faculty,

V. Updates 

• Academic and Professional Matters
  Pat Hyland is back. and she has stated that she is able to schedule EO trainings on an as needed basis, in addition to publicized scheduled trainings
  Karen: Discussion of an update to the board policy on approvals of Minimum Qualifications for faculty: per Title 5, approved Minimum Qualifications are approved districtwide.
• Chancellor's Advisory Committee (CAC)
  CAC members approved the draft of 2020 Legislative Priorities to recommend the board to adopt, which included a focus on addressing student housing insecurity, Governor’s 20-21 budget, Susan 2.29 percent COLA; concern, consolidation of certain program; looking for more flexibility in funding, decrease amount of administration,
  David Ulate: Shared that he shared a document at CAC to identify potential items to refresh in the District Strategic plan in order to more concretely support changes to college Master plans. Some potential changes include updates on closing achievement gaps, and Student Housing being brought back into discussion
  Ishmael: asked about whether there is a difference in enrollment goals in college plan vs district plan
  David Ulate: there are new data and tools to make more informed enrollment management decisions based on the new Student Centered Funding Formula that will take effect in 2022.
  Erik: Is there a CAC standing committee to discuss enrollment issues?
  Cynthia: asked about student housing being part of District Strategic Plan
  David: Karen is representative; Academic Senate can suggest wording for her to bring back to CAC
  Karen: will bring David’s District Strategic Plan document to Academic Senate to discuss
  Karen: Joe Moreau also presented district tech plan update and status of tech projects. A big one at De Anza is replacement of division and other area copiers, starting first with broken, old machines. PSME and Professional Development have new copiers. The new copiers have more capacities and functions and also color printing, and require users to swipe their ID cards rather than punching in codes. This requires making sure that users have a new updated ID card (can get at Student Activities office).
  CAC report on Enrollment management: Foothill President Thuy Nguyen reported that dual enrollment numbers (college courses offered at high school sites and enrolling high school as well as other students) are off the charts, and FH sees students coming from San Mateo area. Online course offerings are up to 50%. Also increasing non-credit courses; Christina: productivity is up; FTEF also down, because college has scheduled fewer courses; enrollment numbers/data from De Anza directly seem different from the District generated reports.
  Question: Class cancelation policy discussed at CAC? No. Ishamel reported that CSEM Course Scheduling and Enrollment Management Task Force met and they will meet with Lorrie Ranck. CSEM needs administrative buy in. Early cancellation due to low enrollment is devastating in a number of areas.
• College Council, met last Thursday 1/23
  Mary P presented IBPT recommendation for approval; sent in ranking for 1 to 22 of the 41 requested positions. Mary shows the 8 recommendations for faculty to hire. The requested positions came from Program review justifications, and approximately 40 position requests were submitted divisions. Questions assessed by IPBT members included: Where is the biggest need? Where would it best serve the students; What is the full time ratio?
  College Council approved the IPBT’s faculty hiring prioritizations recommendations on the understanding that if a search for one of the recommended positions is unsuccessful and/or if more funding becomes available for faculty hiring, IPBT are requested to review the list of remaining faculty positions through an equity lens..
  Cynthia: reported that Edmundo said he would report out to College Council the discussion at the previous day’s Equity Action Council, where they discussed the IPBT ranking results and raised questions about the factor of closing equity gaps in the IPBT decision.
  College Council approved IPBT’s recommendation that 3 nursing positions be approved for hiring in this recruitment cycle as well, because Nursing program will lose 3 people in 2021, and the program cannot operate with those vacancies. A position has been vacant for a long time but has not been filled, has been re-classified as tech. position. Without those positions, that program will go away. Positions require a Master degree;
  College Counsel and IBPT make recommendations, and ultimately the College President makes the decision.
  Shagun: on equity lens, how do quantitative vs qualitative data come into play
  Mary P: had a lot of qualitative discussions; we know the division and program well.
  Dawn: a few more details on what she observed as a guest at IPBT...that IPBT considered department chairs’ additional statements on the hires; information, data as well as department chairs’ reasons; balance number of potential students reached; provide information and perspective; there was a very difficult decision in voting.
  Karen: good that other shared governance groups such as Equity Action Council are also discussing and giving input on the factors in these decisions
• EV Charging Stations
  Carol Cini led a big effort to have faculty give input to facilities on getting 10 new EV charging stations to replace the old, broken, and removed charging stations in Lot B. There remains some confusion about the placement of the stations relative to the parking spots, making some chargers not as accessible. Carol is bringing this issue back to the administrators.

VI. Standing Committee updates

• De Anza Associated Student Body (DASB)
• Flea Market this Saturday; Election application due; Election Feb 24.
• Instructional Planning and Budget Team (DASB)
• Student Services Planning and Budget Team (SSPBT)
  Met on 1/16, will have review on Feb 3. Guided Pathway is making progress in planning and implementation; good representation from across campus at the 1/10 Guided Pathways meeting; have revamped the probation and retention process to ensure greater clarity in regards to students understanding their status in the 5 Level probation process. Help students to move from probation to good standing. Newly established Academic Appeals Review Committee will be meeting weekly to discuss student probation status and their requested appeals . A&R would be active in placing holds on students. Currently, there are 1,400 students on probation and 700 on Level 1. Relax the typical, 4th week HOLD. Classified Senate has established a separate Emergency Fund for students; to purchase Target and DA dining service gift cards for students. Available from various campus locations (TBD).
  Other options; intervention process; Ishmael asked if the Early Starfish Alert program still in place. Betty: Starfish has gone away. Bob: campus needs some kind of early alert system. Betty: will look into it. Mary P asked about the Academic Renewal policy.

VII. Good of the Order

• Marc: go see the Euphrat show
• Karen: support Measure G & H campaign.
  Bob: student have recruit over 200 students. Look to increase phone banks; would like faculty to join the campaign. Mon-Thursday 3:30 to 7:30; additional time slots, Friday 10-1, 12-3. No time to waste, mail-in ballots are going out early February. Go get training for the phone bank.
  Need 2/3 vote to pass
  Lawn signs are available

Terrence moved, Shagun seconded, to adjourn. No objection.

Executive Committee Members Present (✔)

Name	Position	Present
Karen Chow-	President	✔
Mary Pape	Vice President	✔
So Kam Lee	Notetaker/Secretary (F19)	✔
Ishmael Tarikh-PT	Representss part-time faculty	✔
Mary Donahue - PT	Represents part-time faculty
Vacancy	Applied Technologies
Pete Vernazza	Applied Technologies	✔
Bob Kalpin	Biological, Health & Environmental Sciences	✔
Anna Miller	Biological, Health & Enviromental Sciences
Vacancy	Business, Computer Science
Mary Pape	Business, Computer Science	✔
Vacancy	Creative Arts
Ilan Glasman	Creative Arts	✔
Nellie Vargas	Child Development
Betty Inoue	Counseling	✔
Barb Dahlke	Counseling	✔
Anita Vazifdar	Disability Support Program & Services	✔
Kevin Glapion	Disability Support Program & Services	✔
So Kam Lee	Intercultural/International Studies	✔
Marc Coronado (W20 & S20) -- ICS/IIS	Intercultural/International Studies	✔
Terrence Mullens	Physical Sciences, Math & Engineering	✔
Lisa Mesh	Physical Sciences, Math & Engineering	✔
Shagun Kaur	Language Arts	✔
Julie Wilson	Language Arts	✔
Susan Thomas	Social Studies & Humanities
Daniel Solomon	Social Studies & Humanities	✔
Louise Madrigal	Physical Education & Athletics
Rusty Johnson	Physical Education & Athletics	✔
Tom Dolen	Tom Dolen
Mary Sullivan	Student Development	✔
Cynthia Kaufman – Equity and Engagement	Equity & Engagement	✔
Erik Woodbury - Curriculum Committee	Curriculum Committee	✔

Guests Present (✔)

​

Name	Position	Present
Thomas Ray	Administrative Representative
Paige Wallace	DASB Representative	✔
Bob Stocwell	Faculty Association	✔
Christina Espinosa-Pib	Interim De Anza President
Rob Miesa	VP of Student SErvices
Lorrie Ranck	Actin VP of Instruction
Pam Grey	Interim VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Stephanie Serna	Classified Senate President
Genevieve Kola	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Daniel Smith	Dean of Creative Artstez
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean Isaac Escotoreer & Technical Education (CTE)
Isaac Escoto	Foothill Academic Senate President
Mary Pape	FHDA District Academic Senate President	✔
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	✔
VACANCY	Dean of Social Sciences and Humanities
Patrick	Director, Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair