February 8, 2021

Approval of Agenda and Minutes from February 1, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Dawn pointed out that the new Live Transcript feature has been turned on. People can see the subtitle or the full transcript.
• Cynthia: One Book Invitation, The Division of Equity and Engagement, with the support of the Office of the President, will be working on a collegewide book for everyone to read as a way to build community and intellectual engagement on campus. These events would be open to faculty, staff, students and administrators. 
• Input on the project: https://forms.gle/NdsQRND2MB59QtnY7. Please submit responses no later than February 19, 2021. 
• VIDA Global Issue Conference, February 23 and Feb 25, program includes Salvadoran author and journalist Roberto Lovato
• Day of Remembrance Feb 18.

Guided Pathways Update

Update on De Anza College Guided Pathways work from Guided Pathways Faculty Coordinators Lydia Hearn and Kim Palmore

Lydia and Kim shared a new presentation on guided pathways that offers an overview on the project that summarized its goals, accomplishments, and plans for the future.

Guided Pathways is an educational model for a comprehensive and coordinated approach to student success. The pathways and integrated support guide students through a vast array of programs, majors and other options. It provides course taking patterns that promote better enrollment decisions and student success. The integrated support services makes it easier for students to get the help they need.

They outlined the four pillars of the Guided Pathways project being implemented at De Anza.

Pillar One: Clarify Path. Fall 2019- Fall 2021 Program Mapping. Faculty and departments review their programs and provide tools for students to understand the program requirements and steps they must take to graduate in a reasonable amount of time. By the end of the 2020 academic year, more than 90% of the programs,155 of the 166 degrees and certificates, had been mapped. The core team is working with the Office of Communications to create a student focused website that will provide access to all the program maps for fall 2021. A team of teaching faculty and counselors are mapping common transfer patterns during the 20-21 academic year.

Pillar Two: Get on the Path. The second pillar of the guided pathways model is focused on getting on the path, which requires the college to help students choose and enter a pathway that will help them reach their goals. Six areas of academic interest or meta majors were developed by over 140 faculty, staff, administrators, and students engaged in activities that helped conceptualize and build each one. The Academic Senate and college council approved the meta majors in spring 2020.

Pillar Three: Stay on the Path. This pillar supports students through a strong advising process to help students make informed choices. It provides clear information about transfer and career opportunities, ensures students develop an academic plan with predictable schedules and monitors their progress. De Anza provides many resources to support students, including supplemental instructional support, student service support and real life support to help students succeed i. The Guided Pathways team has partnered with classified leaders to create a series of workshops that will culminate in a co facilitated conference, to institutionalize the critical roles classified professionals play in conjunction with administrators and faculty.

Pillar Four: Ensure Learning. The guided pathways core team is proposing the creation of six villages based on the existing meta majors, Artistic Expression. Business and Finance, Health and Life Sciences, Language and Communication, Physical Sciences and Technology, and Social Sciences and Humanities. Students will be assigned to a village based on the meta major or major they select when registering at De Anza. Within each village, students will not only be provided resources necessary to achieve their educational goals successfully, but they will be provided a community of fellow students and employees to support them.

This new presentation will be in the Guide Pathways website for people to share in their departments and divisions.

The Senate will discuss in the next several meetings the proposal for Villages mentioned at the end of the presentation.  The team planned to share the proposal with other shared governance groups on campus to gather input. They would like to get approval by the end of winter quarter.

Equity gap remains at De Anza. The problem is with the campus Infrastructure that does not help with closing the equity gap. The proposal focuses on building community rather than “division.”

They are working on transfer patterns, the sequencing of transfer patterns, not just programs, but boarden it beyond programs.  On March 5 there will be a conference for department leaders and interested faculty to look over and approve the pattern map.

In response to a question about early alert, Lydia explained that the village model allows for an earlier early alert. In villages, a student would have had repeated contacts with particular persons that serve their needs.

Villages offer a more personal touch, students not only get a lot of information at the orientation in the beginning but repeated information on timely resources when they need them.

There was a discussion about future updates and sustainability with revisions to existing programs and new programs or certificates. It was suggested that the maps be updated as part of the curriculum cycle.

The Senate will be receiving the document with the proposal for approval highlights.

Lydia further clarified that they were not talking about physical restructuring of space, but a metaphoric restructure.

https://www.deanza.edu/guided-pathways/

Resolution of Appreciation For Nursing Faculty Sandra Diaz (First Reading)

First reading of a resolution of appreciation for Sandra Diaz from Academic Senate

WHEREAS, Sandra Diaz, whose tragic loss will be felt by legions of students who will miss learning from this caring, empathetic, and knowledgeable Nursing Faculty member at De Anza College, succumbed to COVID19 complications on January 29, 2021; and

WHEREAS, Sandra Diaz enriched the De Anza community, first as a student, and later through her tireless service as a part-time and then full-time faculty member, mentor, colleague, and friend from 2016 to 2021; and

WHEREAS, Sandra Diaz inspired others with her persistence to complete her educational journey from attaining an Licensed Vocational Nursing (LVN) degree, followed by a Bachelor of Science in Nursing (BSN), and then a Masters of Science in Nursing and Nursing Education (MSN), all while raising her family of four children; and

WHEREAS, Sandra Diaz worked at El Camino Hospital for over ten years, where she ‘touched’ all she worked with, patients and staff alike; and

WHEREAS, Sandra Diaz was known for her kindness, generosity of time and wisdom with students, and her joyful persona, which made her a pleasure to work with and a truly valued colleague; and

WHEREAS, Sandra Diaz routinely showed her appreciation and care for the staff of DeAnza college, even in the face of her own struggles; and

WHEREAS, Sandra Diaz, a proud member of the National Association of Hispanic Nurses, demonstrated the spirit of serving the common good by continuing her work as a nurse and educator during a global pandemic of historic proportions.

THEREFORE, BE IT RESOLVED that the Academic Senate of De Anza College hereby deeply mourns and respectfully honors our colleague Sandra Diaz for her outstanding service and extraordinary contributions to De Anza College and the surrounding communities; and

BE IT FURTHER RESOLVED that this resolution be spread upon the minutes of the De Anza College Academic Senate as a permanent record of the achievements of and respect for one of De Anza’s finest citizens, and that the original be presented to the family of Sandra Diaz with sincere sympathy and appreciation; and

BE IT FURTHER RESOLVED that the Academic Senate Executive Officers of De Anza College pledge to work with De Anza College administrators, faculty and staff colleagues, and students of Sandra Diaz to memorialize her in ways that will help preserve her legacy, memory, and support for generations of nurses and nursing students.

The Senate officers recommended the resolution as presented, therefore the Senate may vote on it.

Mary S moved to accept the resolution, Betty seconded, 21 yes, resolution passed.

Sandra’s family, colleagues, and students have joined in this tribute to Sandra Diaz.

Daughters: Shay, Naomi, Rachel, and Rebecca.

Sherri Cozzens: thank you, this means a lot; 

Karen: Sandra will be getting her tenure and will be honored during the tenure celebration, March 15, 4 pm.

Judith Clavijo, former faculty member: she will always have a special place in our heart

Karen thanked everyone for coming and Erik for the hard work of drafting the resolution.

Catherine Hrycyk: she was special as a teacher and mentor.

First reading of a Resolution for Juneteenth  allowing Faculty Association to negotiate Juneteenth holiday or Flex Day for the district.

Tim Shively explained that the resolution was part of an equity demand letter from the Foothill Black Student Union to the Foothill Academic Senate and ultimately to FA.

Moremi: this letter came out with the George Floyd protests. Students wrote out a list of demands for a more equitable campus. Students are affected by racial disparities. This demand specifically championed Juneteenth to be recognized on both Foothill and De Anza campuses, to honor the history and the people, both past and present that are still suffering from the effects of slavery. Previously they have celebrated it as a club, but never had it be a school wide event. the students wanted June 18 to be recognized as the official end to slavery, a day of remembrance and honor. 

Shively: The district must maintain a certain number of days of instruction. The only way to make it a holiday is to drop an existing holiday.  The other option is a flex day with activities centered around the importance of this day. 

There was overwhelming support from both campuses. Representatives from the De Anza BFSA and Black Student Association were in favor of celebrating it as a flex day.

Needs and Confirmation

Confirmations

2 Campus Center Advisory Board Faculty Representatives: Volunteers' information and statements

Rani Fischer, PSME, Mathematics, Part-time

Dawnis Guevara, Physical Education & Athletics, Full-time Tenured

 Terrence motioned to confirm, Betty seconded. 22 yes, confirmed

 Needs

• Interclub Council Program Evaluation Task Force Members IPET Application Link
• IPBT PDL Replacement: Request to Serve Form
• Hiring Committee for DA Operations Manager position: Request to Serve Form

 Due Feb 19

Standing Committee updates

• Curriculum Committee
• They are reviewing course updates for fall 22. Their resources remained constrained with the pandemic and the transition to eLumen. They would not be able to service any more emergency and immediate needs. Therefore, new businesses will be implemented for fall 23. They are still waiting for some distance education forms for this and spring quarter. Check live link for course without distance education forms to make sure  all course are up to date; 3/1 deadline for spring quarter classes
• Instructional Planning and Budget Team (IPBT)
• IPBT had great discussions last week surrounding the reflective questions.
• Reflective questions are good for discussions and actions on campus.
• Student Services Planning and Budget Team (SSPBT)
• Finalized and put into action reflection and program review. That was a revision of the reflection instruction for the program cycle for this year. They will use it to gather data and reflect upon how they are supporting students. 
• They had a presentation on SLO and SSL results. 
• Retention Team presentation on mandated counseling interventions that place support students to regain satisfactory academic standing.
• The report on psy services updated the work and scope of those services. They are doing a really great job. It is encouraging to support students with these services during this particular time.
• Tech Committee
• The current tech plan started in 2017 with the reorganization of the Tech tem and Tech Committee. The plan had 4 goals that guided them through 2020.
• In Nov technology the team conducted a new survey of faculty, administrators and students that gather much information. The district has its own report and Foothill is doing one as well.
• The team is working on a new Tech plan to be implemented next fall.
• The findings of the survey are posted in the minutes.

De Anza Associated Student Body (DASB) De Anza Associated Student Governance (DASG) *New renaming of DASB*

• The name change will not be official until the general election.
• Budget process; deliberate and complete before general election;
• 2 events for February: 
• Motivational speech, Feb 19; 
• Resource Fair, Feb 26, 3 sessions, basic needs, academic assistance, diversity and equity.Bob

Stockwell: police chief’s advisory board meeting

• A lot of questions raised
• A lot of work needs to be done for community concerns and positive movement forward.
• Next Police Chief’s Advisory Board Meetings are 4/29 and 5/27 from 4-530p.

Academic Senate Constitution & By-Laws Review & Approval of Proposed Revisions & Updates

Discussion of Proposed Revisions & Updates & request to vote on proposed revisions and updates

From Feb 1 meeting

Cynthia's proposal to amend the Constitution was tabled at the end of the meeting.

The Senate shall conduct its business in a collaborative and inclusive manner. At any point in a meeting, any member can ask that the body use Robert's Rules of Order for a particular agenda item. When using Robert’s Rules of order, members of the Senate are referred to the easy to understand guide prepared by the PTA: https://www.pta.org/docs/default-source/files/training/course-tools/president/english/roberts-rules-of-order-basics

Ishmael was recognized last week to continue the discussion this week.

Ishmael’s Arguments for Robert’s Rules of Order and rejected Cynthia’s proposal: 1) it is a well proven conduit for meetings/discussions/debates, etc.    2) we should be in conformity with just about every other deliberative body in this country 3) the proposal is based on a misdiagnosis of the problem - what is needed is for everyone to commit to a rudimentary understanding of RRO by each of us (especially our officers).   The proposal is an invitation to chaos that is inadequately considered in it’s impact and practicality.

Bob S spoke in support of Cynthia’s language. Where is flexibility in RR?  You can’t build flexibility in rigidity.

Cynthia offered an amendment to her proposal.

The Senate shall conduct its business in a collaborative and inclusive manner. At any point in a meeting, any member can ask that the body use Robert's Rules of Order for a particular agenda item. That request will be voted on and requires a majority to pass.. When using Robert’s Rules of order, members of the Senate are referred to the easy to understand guide prepared by the PTA: https://www.pta.org/docs/default-source/files/training/course-tools/president/english/roberts-rules-of-order-basics.

Motion to amend, second by Betty.

Erik: This is already allowed for in the RR; anyone can motion that we set aside Robert's Rules, and that passes with a simple majority. He did not see an alternative system where the rules are clear and it is defined; part of the problem is that this body in general is not super familiar with the rules that runs under. He had grave concerns about replacing a system that is defined with one that is not.

Ishmael echoed Erik's concerns; he felt that the proposal is an invitation to chaos; everyone should be more adept in using RR; there is always opportunity to suspend the rule; that works; do not replace it with something that does not work.

Call for vote to end debate on amendment.

Yes 9; no 7; abstain 4, debate ended.

Vote on Cythnia’s amendment to the proposal.

Yes 5; no 10; abstain 4, motion did not carry.

Motion to table original motion.

Yes, 17 

Proposal To Academic Senate from Embedded/Program Counselors

Constitution Document With Proposed Wording for Review & Voting

By-Laws Document With Proposed Wording for Review & Voting

Good of the Order

• Our colleague Jen Myhre, artist and sociologist, will be dropping her NEW PODCAST about economic inequality THIS THURSDAY, February 11, at 1500stories.org. Spread the news and enjoy!
• Remind students to look for & complete the "Healthy Minds" survey. Incentive is $25 Bookstore credit.
• Movies for Mental Health event is this Wed 11:30am - must register!
• To register: <bit.ly/m4mh-deanza-foothill>   Option to join anonymously!
• Mary S motioned, Terrence seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling  and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck
DASB Representative*	Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs	✔
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Max Meyberg	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS	✔
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair