May 17, 2021

Approval of Agenda and Minutes from May 10, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Mary Donahue, FA: message from the FACCC, the statewide professional membership association that advocates for all California Community College faculty. 
• Highlights from Governor Newsom's May revisions
• Apportionment Cost-of-Living Adjustment—An increase of $185.4 million ongoing Proposition 98 General Fund to reflect a compounded cost-of-living adjustment of 4.05 percent, which represents a 2020-21 cost-of-living adjustment of 2.31 percent and a revised 2021-22 cost-of-living adjustment of 1.7 percent.
• Apportionment Deferrals—An increase of approximately $326.5 million one-time Proposition 98 General Fund to fully retire deferrals from the 2021-22 fiscal year to the 2022-23 fiscal year.
• Local Property Tax Adjustment—An increase of $62.4 million ongoing Proposition 98 General Fund as a result of decreased offsetting local property tax revenues.
• Retention and Enrollment Strategies—An increase of $100 million one-time Proposition 98 General Fund to support efforts to bolster CCC 
• Karen shared that she has decided not to run for Academic Senate President position for a number of reasons. Those included considerations of her own capacity and the needs of her family . She has taken on more responsibilities in the statewide AS leadership work. She anticipated that the Senate work will be less virtual and more in person as we transition out of the pandemic mode. Her son will be going to a new and much larger middle school next year. She felt comfortable about her decision since a very good candidate Cheryl Balm has expressed her desire to run for the office. Not running for president was the right decision for her at this time. She will miss seeing everyone each week. She will still be at De Anza to communicate and collaborate with the Senate leadership on the statewide initiatives.  It has been an honor and a privilege for her to serve in the Senate.
• Many comments in chat of thanks and appreciation for Karen’s service and leadership. She will be greatly missed. Much good wishes for her work on the statewide level.

Data Spotlight: Honors Program

Mallory Newell, De Anza College Office of Institutional Research and Planning

In the fall the office presented a data spotlight on the foster youth program.
This quarter they are doing a data spotlight on the honors program.

The purpose of the spotlight is to raise awareness about particular programs on campus and address areas that could be improved to best serve and support our students. Also, to start a dialogue and conversation around the data spotlight. 

Honors: https://www.deanza.edu/ir/deanza-research-projects/specialprograms/HonorsProgramFocus_5.17.21.pdf

Analysis of the Honors Program
Students in the Honors Program have very high success rates.
In the 20-21 academic year, 42% of De Anza students identified themselves as Asian, while 46% of students in the Honors Program were Asian. So there's a slight over representation of Asian students by 4% in the Honors Program.
There is a slight over representation of 7% by white students
Latinx population has the largest under representation is under represented by -10%
Slight under representation for Filipina students by -2%
Slight under representation for African American students by -2%.

Questions for consideration:
1. What may be the implications of under-enrolling particular student groups in the Honors program? knowing that when students are connected to the honors program they have very high success rates
2. What are the requirements to enroll in an Honors section?
3. How are students recruited or referred to the Honors program?
4. How can faculty offer their course as an Honors section?
5. What should faculty know about the Honors program to increase recruitment and referral of students
from diverse backgrounds?
6. What additional resources could be used to increase diversity in the Honors program?

link to the Honors Program Video:
https://youtu.be/MCrvQmrFBcg

Link to Honors Program website:
https://www.deanza.edu/honors/apply.html

Mehrdad Khosravi, Honors Program Coordinator
He received 30-40 applications each quarter. Students may take honors class without being in the program.
3.0 GPA. Submit an application with an essay and a 300 word personal statement. Recommendation from teachers, faculty, or counselors
To complete the program, 6 honors classes or 5 classes and the Capstone Project, or 5 classes with 20 hours of community services.

Upon completion of the program, students get a Honors certificate and Honors recognition on their transcript.
Students in honors classes have separate course outlines with projects that increase the depth and difficulty of the class.
The Program Coordinator is assisted by 5-6 student honors officers. They helped with workshops, student events, and meetings. They provided cohorts, community, and mentorship.
Students benefited from the community and are motivated to reach their goals. Students transfer to good schools.
There are about 80 honors classes and about 50 to 60 sections each quarter. There are no honors classes in the summer.

Dawn was uncomfortable with the characterization of “overrepresentation” of Asian students simply because that identity encompasses so many other Asian populations. What are the numbers if they are disaggregated for disproportionately impacted populations such as Southeast Asian students?

Lianna agreed with Dawn and asked: if Pacific Islander students were included under the umbrella of Filipinx or Asain demographic?

Mallory: De Anza has a very small Southeast Asian category. In the 19-20 student population, there were 40 Oceania, 130 Cambodian, 3000 Vietanmese students that are part of the Asian category. Pacific Islander is separated out, it is less than 1% of Honors and the overall population. She pointed out that Latinx students are underrepresented by 10%, and this is a population that makes up the second largest group on campus, and consistently has lower outcomes than all other groups.

There was a question about the breakdown of Honors classes per department, if there was any information about which departments had a lot of honors classes, and any departments that had very few honors classes.

Honors classes required separate honors course outlines. He has reached out to departments. Some did not want to participate. There is little incentive for writing the outlines. Some departments like English, Math, Biology, Economics, Accounting have written a lot of course outlines and have offered honors classes every quarter. Instructors are not required to teach honors each quarter. For tenured faculty, teaching honors counts as special service.

Cynthia asked about what is being done to deal with the disparity?

They have focused on recruiting student honors officers. They give class presentations on the benefits of joining the program. After the initial recruitment, there was the need to follow up and help students stay in the program.

Mary P: The student officers are wonderful! I've worked with them to do some transfer workshops.

How to improve the program. A dedicated counselor for the program. Release time for program coordinator.

Presentation on Honors Program Data: HonorsProgramFocus_5.17. 21.pdf (deanza.edu)

Accreditation Midterm Report

Presentation on process and timeline for Accreditation Midterm Report

Midterm Report Draft

De Anza and other community colleges are accredited by the ACCJC, Accrediting Commission for Community and Junior Colleges. De Anza had its last site visit from the Commission in 2017. As part of the accreditation cycle, De Anza is to report on its midterm activities halfway through the seven year planning cycle on different areas that are outlined by the Accrediting Commission.

They are taking the draft to the various shared governance groups to get feedback on the report before it goes for approval by the College Council on June 10.

The report is broken up into five different sections. The first part addresses the plans that arose from the self evaluation process written before the site visit in 2017, that identified six different areas to improve upon. The midterm report focused upon the progress in those 6 different areas and how they responded to the recommendations for improvement from the Commission.

Share the draft report with constituency groups.  Return feedback by June 7 for review prior to the College Council meeting. Then, it will go to the August Board meeting for approval, before submission to the ACCJC in the fall.

Equity Inquiry Group Student Survey

Presentation on the Equity Inquiry student survey

https://foothilldeanza-my.sharepoint.com/:b:/g/personal/20033656_fhda_edu/ERQwFjAnyUFOjtOkVTerZt8B9E2C6jxmeG58u2Vl2ztNxw?e=HjDT0C

The survey centered around the 6 factors of success that are part of the college core values: to be connected, directed, engaged, focused, nurtured, and valued. They wanted to target the most marginalized populations: Black Filipinx, Latinx, Pacific Islander, and Native American students. The research office will send out the survey to BFSA, APASA, and DALA for consideration. They planned to begin gathering data in the fall and work with the Guided Pathways team for qualitative student feedback on how they can feel connected, valued, and directed on campus.

Credit by Exam (CBE): Proposed Change to De Anza local requirement (first discussion)

Discussion of removing local requirement (see p. 28 of De Anza College Catalog) that before requesting CBE, a student must "first successfully complete 15 units at De Anza."

Randy and Magali
The requirement has become an issue for high school students who have not taken classes at De Anza, but have taken classes that are equivalent to the classes listed here. Students wanted to challenge those classes but because of the 15 units requirement, they're not allowed to do that. 

It is about removing barriers, helping students get ahead. Students won’t take classes without getting the units. Their request is to consider removing the 15 units, minimum, before being allowed to apply to earn credit by exam. Also, credit by exam is something departments voluntarily choose to offer, and there's no requirement for any department to offer credit by exam. It is not a very long list that offers credit by exam.

Karen has reached out to the department chairs offering CBE. There have not been any objections.

For adults, there is the credit for prior learning, another means of challenging the course.

Does the school get an apportionment for CBE? Do students pay for the courses challenged?

Does anyone know why the 15 unit De Anza minimum was originally included re: CBE? Long time policy that has existed for awhile.

Needs and Confirmation

1. Hiring Committee Confirmations:

Athletic Director (Management)
Eric Mendoza, Dean PE & Athletics, Chair of Committee
Jason Damjanovic, Faculty/Head Coach
Louise Madrigal, Faculty/Counselor
Christiana Kaleialii, Athletic Trainer
Sam Bliss, Dean, Community Ed.
Dr. Elvin Ramos Dean, SS&H
TBD EO Rep

Statement of Division/Department Selection Process: The Physical Education & Athletics Division is forwarding two (2) faculty names to serve on the hiring committee for Athletic Director (management). From a division meeting vote on Wednesday, May 12, we are forwarding Louise Madrigal and Jason Damjanovic for Academic Senate confirmation to serve in this capacity.

Mary S moved, Bob K seconded
Yes 17, No 0, Abstain 1, confirmed

Librarian, Multicultural Instructional Resource Specialist
Lorrie Ranck, Dean AVPI, Chair of Committee
Tom Dolen, Library, Faculty
Alex Swanner, Library, Faculty
Cecilia Hui, Library, Faculty
Dawn Lee Tu, Professional Development, Faculty
Lakshmi Auroprem, Library, Classified Professional
TBD EO Rep

Statement of Division/Department Selection Process: Invited all department faculty to serve; consulted with Library Coordinator on on other potential committee members

Mary S moved, Bob seconded, unanimous consent, no objection, confirmed

English Performance Success Counselor (2 positions)
Thomas Ray, Dean Language Arts, Chair of Committee
Monica Ganesh, Counseling, Faculty
Felisa Vilaubi, Counseling, Faculty
Melinda Hughes, Counseling, Faculty
Kim Palmore, English, Faculty
TBD, EO Rep

Statement of Division/Department Selection Process: The Language Arts process includes a call for volunteers from the participating program. Elections are held when more than the required number of participants volunteer, and additional members from related programs are recruited when greater diversity or a greater variety of perspectives are desired.

Shouldn't there be more English faculty? A balance like 2 and 2?
I think because it’s a counseling position, having more counselors is better.

Mary S moved, Bob K seconded, unanimous consent, no objection, confirmed.

Math-MPS Faculty
Jerry Rosenberg,  PSME Dean, Chair of Committee
Bourgoub Hassan, Math
Usha Ganeshalingam, Math
Khoa Nguyen, Math-MPS
Nahrin Rashid, Math
Yvette Alma-Campbell, Dir MPS-STEM Success
TBD EO Rep

Statement of Division/Department Selection Process: The Division Dean solicits volunteers. Candidates make presentations and discussion is held at Math Department Meeting. Slate is approved by secret electronic ballot of all full-time Math faculty. The above slate was approved by unanimous secret ballot of full-time Math faculty. 

Mary S moved, Betty seconded, unanimous consent, no objection, confirmed

Equity Faculty Director Hiring Committee
Alicia Cortez, Dean E & E, Chair of Committee
Derrick Felton, Psychology, Faculty
Cynthia Kaufman, Division Faculty - VIDA, Faculty
Erick Aragon, Outreach Faculty Director
TBD EO Rep

Since our division works with various programs and disciplines across the campus, one classified and faculty from our division is represented along with others in order to ensure diversity and inclusion. 

Mary S moved, Betty seconded, unanimous consent, no objection, approved.

II Needs:

FYE Faculty Coordinator 
The Faculty Coordinator and the Counselor Coordinator share responsibility for coordinating and leading the First Year Experience (FYE) program. This Faculty Coordinator assignment involves planning,implementation, and working collaboratively in creating a culturally responsive, interdisciplinary, yearlong curriculum. This position reports to the Dean of Equity & Engagement and is open to full-time De Anza tenured faculty or Phase 3, Year 4 tenure candidates.

Application Process: Interested full time faculty should apply by forwarding a current resume and a brief cover letter to Alicia Cortez, Dean of Equity and Engagement Division (cortezalicia@deanza.edu) by May 21, 2021. *This position typically runs the academic year and includes Summer.

For more information:
http://www.deanza.edu/gov/academicsenate/needs_confirmations/FYE%20Faculty%20Coordinator%20_JD2021.pdf

Instructional Planning & Budget Team
The College is in the midst of examining and restructuring Shared Governance. Thus, exactly what such groups as the Instructional Planning and Budget Teams will be next year is unknown. The possibilities span everything from no change to no longer exists.

IPBT Faculty Members whose terms are expiring June 30, 2021 are:
DuJuan Green, Administration of Justice, SSH (replaced Ed Ahrens), part-time seat
Salvador Guerrero, PSME, Mathematics, Part-time (replaced Cheryl Balm)
Erik Woodbury, Full-time, PSME - Chemistry (Mark Landefeld currently serving out this term)

The terms of the following faculty members of IPBT continue through June 30, 2022: Myra Cruz, Terrence Mullens, and Daniel Solomon.

To be ready for whatever the outcome from these redesign efforts by Fall 2021, Mary suggested that those with terms ending this year continue to serve another year.

After some discussion, it was decided that the current process should continue. A call will go out for volunteers to serve in those 3 openings.

Student Services Planning & Budget Team Membership for 2021-23
Similar to IPBT, SSPBT Faculty Members whose terms are expiring June 30, 2021 are:
Robert Alexander, Kevin Glapion, Susmita Sengupta (at large)

The Student Services PBT meets on the first and third Thursday of the month from 1:30 pm - 3:00 pm and members generally serve two years. The link to the SSPBT website is https://www.deanza.edu/gov/sspbt/index.html
If you have any questions, please email Laura Watson.

Foothill De Anza Affordable Housing Task Force Scope: 

• Identify the effect of affordable housing on access and equity, and establish access and
• equity as the metrics against which all decisions are made. 
• Establish criteria for selecting affordable housing projects/sites o Effect on Student/Faculty/Staff access, equity, success, & campus life o Location 
• Access to public transportation 
• Access to affordable food, childcare, healthcare clinics, etc. 
• Safety
• Consideration of family housing 
•  Relation to other student services: child development center, library, study space, tutorial, gyms, etc. 
• Cost of rent 

• Evaluate specific proposed projects against the criteria above 
• Criteria for eligibility to be housed in the site/project 
• Viability of student/faculty/staff co-housing 
• Define affordability 
• Rental assistance 
• Research for new proposal sites and/or projects 
• Looking into potential public-private partnerships, district-wide programs geared towards 
• ensuring safe housing, nonprofit partnerships, etc. Composition and Placement What would be the make-up of the task force? 
• Actively prefer members with lived experience of housing insecurity.
• Must be committed to being deeply engaged in the task force. 
• Facilitator 
• two students (appointed by student govt), 
• two staff members (appointed by classified senate), 
• two faculty (appointed by academic senate), 
• one central services classified employee. 
• District IR Director (inaugural), 
• Administrative members and trustees as needed. 
• MSA representative.

Task force will have two-way communication with CAC Meetings: 

• Start meeting as soon as members are appointed 
• Establish meeting times in advance 
• The task force should meet a minimum of once every two weeks •

Eric Reid, Computer Science faculty, Foothill; mentor, FA FAC intern program. Need for a faculty represetative on the housing task. Call for volunteers by Friday. Vote next Monday.

Committee & Zoom Reports

De Anza Student Government (DASG)
Fighting Anti-Blackness Panel, June 4, 3-5 pm 

SRS Resource Fair Survey, conduct survey on student services and resources.
Link to SRS Resource Fair survey: https://forms.office.com/r/WB4PFxT5Erid=n7L3RQCxQUyAT7NBighZSlYSBtjcTi1MoUW5Q7_Z-CFUNUJNRU1JSDQxQlhBSks3WlFVT00xNENVRCQlQCN0PWcu

Environmental Career Fair, May 28, 3-5 pm

Hosting another Eco Watch event; internal code update, DASG by-laws update

Instructional Planning and Budget Committee (IPBT)
Met with 2 division deans over justification for requests for positions. Upcoming decisions: resource allocation proposal for CTE; request for shift in one of the equity focused faculty positions, from Asian American to Comparative Ethnic Studies position.

College Council last Thursday
Budget update from Pam Grey and Martin Varela.

Shared Governance Task Force report
Explore the pilot implementation of a single budget team.

Chancellors & Senior Staff Zooms
Heidi shared events planned for the Classified Professionals week as well as the activities last Friday that included cooking classes and a hike.
Multicultural panel last Friday and another one this week.
Marissa reported on the popularity of the graduation photo opp. All the slots are filled, more are being planned

Shared Governance Reflection Questions

Gathering input on Shared Governance Reflection Question 

#3: Reflecting on your groups’ ability to disseminate information to its stakeholders, what are some strengths and weaknesses in regards to ensuring that all stakeholders are informed of the committee’s activities, processes, policies and decisions? How can you improve your process for information dissemination next year?

Good of the Order

Guided Pathways Work Groups Call For Applications   Deadline to apply/submit interest on form link: For Intersegmental Team: Monday May 17, 5:00 PM.  For Other Work Groups Friday, May 21, 5:00 PM

May is AAPI Heritage Month

DE ANZA STANDING AGAINST RACISM events, including Ethnic Studies Faculty Multiracial Panel Friday Series of discussions from April 30-May 28

Dawn: OER workshop
Free and Low-Cost Texts and Materials: Jump Right Into OER!
Friday, 6/11/21 10-11am
Mark Healy, De Anza College Online Educational Resources (OER) Coordinator and Faculty in Psychology, will cover the basics of OER including the benefits, work involved, resources, and planning your implementation. Register for this session through the VRC.

Mary S: Mental Health Awareness Week with daily events.

Terence: Queer and Now - Next Thursday (May 27th) at 12pm.

Mary S motioned, Terrence seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASG Representative*	Lianna Vaughan Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate	✔
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research	✔
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)	✔
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair