General Meeting Information

Date: October 23, 2018
Time: 4 - 5 p.m.
Location: ADM 109

  • Agenda

    Time Topic Purpose Discussion Leader
    4:00 - 4:05 Approval of Minutes - October 16, 2018 A Pape
    4:05 - 4:30 Review of dialogue session and review of overall process I/D Ranck/Pape
    4:30 - 5:00

    Budget reduction proposals

    I/D Ranck/Pape

    A = Action
    D = Discussion
    I = Information





    • Lorrie Ranck, Co-Chair
    • Sam Bliss
    • Alicia Cortez
    • Moaty Fayek
    • Anita Muthyala-Kandula
    • Thomas Ray
    • Margaret Bdzil
    • Anthony Caceres (Precious Gerardo on leave)
    • Lorna Maynard
    • Diana Alves de Lima
    • Rich Booher
    • Milena Grozeva
    • Anu Khanna
    • Rick Maynard
    • Mary Pape, Co-Chair
      Erik Woodbury
    • Brandi Madison
    • Ian Robertson
  • Minutes

    Meeting Minutes

    Co-Chairs: Lorrie Ranck (administrator), Mary Pape (faculty)

    Administrative reps:  Sam Bliss, Alicia Cortez, Moaty Fayek, Anita Kandula, Thomas Ray

    Classified reps: Margaret Bdzil, Precious Gerardo, Lorna Maynard

    Faculty reps: Diana Alves de Lima, Rich Booher, Milena Groseva, Anu Khanna, Rick Maynard, Erik Woodbury

    DASB reps: Brandi Madison, Ian Robertsson


    Guests: Randy Bryant, Aidan Campion, Mary Kay Englen, Christina Espinosa-Pieb, Pam Grey, Dana Kennedy, Paul Klingman, Dawn Lee Tu, Shiri Marwaha, Rob Mieso, Mallory Newell, Edmundo Norte, Tony Santos, Tim Shively, Kulwant Singh, Marisa Spatafore, Jeff Staudinger, Ishmael Tarikh, Christian Trujano, Tyson Tsoi

    Approval of notes

    Add the following statements to the October 16th notes:

    “Shively stated the Nursing program is viable.”

    “Khanna noted that she asked if there are any guidelines from the district pertaining budget reductions?”

    Add Instructional cost saving to the programs: Football - $250K; Nursing - $1.2M; Wildlife Science Technician (1320 savings); Women’s Water Polo – $21K

    Review of dialogue session and overall process

    Lorrie notified the IPBT that she received the committee’s budget request of the instructional programs. She tried to contact the finance office for the report, but VP and director were both out. Ranck let everyone know that it is difficult to conduct such a report in the given time frame. She will request information for the next meeting.

    Ranck recapped that program review process started in winter and continued in spring through the viability process. She stated: “We are continuing to move forward with what we have started. We didn’t change the process.”

    The members expressed inadequate program information and the surprise and drastic change of the cost of Football.

    Newell reminded everyone that programs’ data is available on the Instructional Research website.

    Espinosa-Pieb commented that all decisions made were data driven. She reminded IPBT committee worked in groups in spring, reviewed data and agreed to send the programs to viability whose fill rate fell under 70%.

    Athletics asked the IPBT to make recommendations regarding teams for Viability process (see notes from May 15th). The following teams were selected based on fill rate, cost and Title 9: Basketball (w/m), Baseball, Water Palo (w/m), Football, Tennis (m/w) and Badminton. For viability committee outcome, see the notes from June 5th.

    Aidan Campion, Assistant Football coach, spoke and apologized for misinterpreting the viability committee’s recommendation to IPBT to eliminate football.

    Budget Reduction Proposals

    Espinosa-Pieb shared that the State Chancellor’s office has given colleges money to try to balance the full/part-time faculty ratio. The District has received $1.2M for faculty growth while De Anza’s share is $685,000.

    Tim Shively (FA President) advocated using the money to hire part-time faculty.

    Senior staff had the following ideas:

    Plan “A” – Instead of hiring 8 brand new people – use 8 faculty positions that we have already hired for 18-19 to save money towards the reduction target.

    Plan “B” – SERP (Service Employee Retirement Plan) to have a line item as part of reductions. IPBT will review a list with the vacant positions and decide how many positions not to replace (including bumping) i.e., 3, more or less.

    Additional Reduction Options:

    • Review current vacant classified positions: Learning Management System Admin, Tutorial Center position, Transfer Center assistant, Financial Aid assistant, etc. (will be working with the deans). Precious Gerardo has requested a separate vote for each position.
    • Transfer funds/positions to Strong Workforce fund, Categorical Areas, Fund 15, Student Equity
    • Re-organization
    • Vacant faculty positions
    • Senior staff is in conversation with the district and Foothill.

    The decisions must be made. IPBT might reconsider Football or select other plans.

    Ranck will bring a budget report, an organization chart, categorical fund numbers and share deans’ considerations and options.

    IPBT members should think about their own ideas too.

    Lorrie proposed extending the next IPBT meeting from 3:00 pm – 5:00 pm to have a discussion on all given considerations.

    Time change for the next meeting will be sent shortly.

    Lorrie Ranck will present IPBT’s proposal to the College Council next week, November 1, 2018.

    Meeting adjourn at 5:12 pm

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