April 20, 2021

IPBT meeting – April 20, 2021

Tri-chairs: Christina G. Espinosa-Pieb, Mary Pape, Heidi King

Administrative reps: Sam Bliss, Randy Bryant, Alicia Cortez, Christina Espinosa-Pieb, Anita Muthyala-Kandula, Lorrie Ranck, Thomas Ray

Classified reps: Thomas Bailey, Christiana Kaleialii, Heidi King, Lorna Maynard

Faculty reps: Mayra Cruz, Terrence Mullens, Mary Pape, Daniel Solomon, Mark Landefeld

Student reps: Luiza Eloy, Arushi Sharma, Grace Lim, Esha Dadbhawala

Affinity Group Representatives:

Black Faculty, Staff and Administrators (BFSA): Melinda Hughes, Pauline Wethington

The Asian Pacific American Staff Association (APASA): Christine Chai, Khoa Nguyen

De Anza Latinx Association (DALA): Eric Mendoza, Felisa Vilaubi

Absent: DuJuan Green, Salvador Guerrero

Guests: Lisa Markus, Vins Chacko, Daniel Smith, Kulwant Singh, Francesca Caparas, Sharon Utomo (DASB), Lisa Ly, Susan Ho, Rick Maynard, Mallory Newell, Karen Chow, Erik Woodbury, Elvin Ramos, Anu Khanna, Dawn Lee, Yvette Cambell, Moaty Fayek

Approval of Notes for April13, 2021 Meeting – IPBT meeting notes were approved with updates to attendances and description of decision outcomes.

De Anza Student Government (DASG): Arushi reported that at the April 14, 2021 meeting there was Guided Pathways Core Team Presentation and planning for Spring quarter Town Hall Regarding Race. Grace reported that although the students do trust the results reached at April 13th IPBT meeting might be the best outcome for the College, students had concerns about the decision process followed during the meeting. These concerns included not being fully informed about the decision to move forward with all nine positions, lack of clarity about exactly what was being voted upon, and the lack of transparency that arose from the pressure to take the vote that day. Esha requested that voting process happen anonymously with no allowance to change vote, and after given the opportunity to thoroughly vet what is being voted in conversation with their constituency group.

Review and recap meeting of 4/13/2021: At the meeting of 4/13/2021 IPBT members voted to prioritize nine positions directly focused on equity from a list of 15 open positions where 11 were funded. The first vote was advisory to determine if people were ready to vote. Majority of members were ready to vote and subsequently a vote to approve the nine positions was taken and the motion passed. This vote will be honored but this meeting is to serve as a forum to discuss and improve upon the process. IPBT tri-chairs proposed the following changes to IPBT meetings and processes as a start. In the future no vote will be taken on a prioritization plan at the same meeting where it is presented for the first time (first reading). Our procedures and processes need to be reviewed, expanded, and codified. The tri-chairs will be asking for a volunteer to manage chat during meetings.That person will be asked to monitor the questions in Chat to ask of the whole group (no private chat questions). Erik Woodbury volunteered to serve in this capacity for 4/20/2021.

Discussion was open to all attendees. Shared concerns included that some of the no votes were not about the matter being voted upon, but were no votes because some of the members voting did not feel fully informed and/or needed more time to discuss the matter with their constituency groups. Question arose as to whether tri-chairs vote. Christina stated that chairs always voted on matters of prioritizing positions for hire in the past. She then showed the Shared Governance Handbook which does not state who votes. This is one of the items that needs to be in the document of processes. In prior years, voting for prioritization of positions has been anonymous and largely based on quantitative data. Results from this process did not evidence equity-minded decision making. Thus, there was a desire among the tri-chairs to change the process to change this outcome pattern. It is recognized that the process is a work in progress. Some felt the process resulted in pitting groups against each other. Some felt heard but their voice was not valued.

Christina addressed the question: Where did the fifteen positions came from? Christina explained that 2 of the positions were from retirements/resignations in June of 2019 (but non SERP), 2 were from the 2020 hiring list that did not get advanced, 1 was a late resignation in 2020 that was not on the 2020 hiring list, and 10 were from retirements or resignations during 2020-2021. Christina then showed the breakdown for each position as follows:

2019 (Non Service Employee Retirement Plan – SERP)

· Film/TV Production

· Asian American Studies

2020 Hires from Last Year List That Were Equity Focused and Not Selected

· Faculty Director, Equity Office

· IMPACT/AAPI, Counselor/Coordinator

2020 Late Resignation That Was Not Part of the 2020 Hiring List

· Environmental Science

2020-2021 Retirements and Resignations

· Film/TV, Aniimation

· Chicanx/Latinx Studies

· Communications

· Counselor, English Performance Success (EPS)

· Counselor, English Performance Success (EPS)

· English

· Librarian – Multicultural Resource Specialist

· Head Foothball Coach/Fast Coordinator

· Physics

· Math, Math Performance Success (MPS)

Next steps: For meeting of April 27, 2021 the spreadsheet will be used to prioritize the remaining six positions from which at least two will be moved forward to the College Council recommending hiring. Mayra will monitor chat at next meeting.