Resource Allocations

Resources to inform the process

Instructional Equipment Process

As approved by RAPP (January 27, 2026):

  1. Deans work with departments to compile instructional equipment requests that fall outside of Lottery expenditures in fall of each year.
  2. Draft resource requests are submitted to area Vice President who works with the area to finalize instructional equipment requests.
  3. Final instructional equipment requests are submitted to the Campus Budget Committee in the spring quarter.
  4. Campus Budget Committee reviews all requests and determines funding allocations.
  5. Campus Budget Committee decisions are forwarded to College Council for review and approval.

Areas should be aware that instructional equipment funds are not allocated to the college on an annual basis, thus, these are one-time funds, not an annual allocation and funds are limited. 

Lottery Funds Process

As approved by College Council (May 16, 2025) a base amount of $1,000,000 per year is allocated to the following programs:

Academic Services  $245,000
Business, Computer Sciences, Applied Technologies $75,000
Biological Health and Environmental Sciences  $60,000
Creative Arts $35,000
Enrollment Services (basic needs, food pantry) $100,000
Equity and Engagement $2,000
Intercultural, International Studies $3,000
Language Arts $50,000
Learning Resources $155,000
Physical Education and Athletics $190,000
Physical Science, Mathematics and Engineering $70,000
Social Science and Humanities $13,000
Counseling, Disability Support Programs and Services $2,000
  • Any additional annual funding above $1,000,000 will be put in a contingency fund for the VPI to use for campuswide needs and additional division needs for eligible expenditures.
  • If any given year the State’s Lottery allocation falls under $1,000,000, we will take the difference from our reserves, which currently is approximately $1.5-$2 million.
  • Sweep funding every year just as the college does with B budgets. Divisions will be consulted as to whether they are saving that year’s funding for a specific reason.
  • There is no need to itemize potential expenditures.
  • Provide better training for employees to distinguish between types of funding (e.g. Lottery, Instructional Equipment, Strong Workforce, B budget).
  • Evaluate by 2027-28 to determine if the process is working.
  • Evaluate allocations and expenditures every 6 years (in alignment with college’s planning cycle) and revise allocations as necessary.

Strong Workforce & Perkins Process

  1. Deans work with departments to compile resource requests that can be funded by SWP/Perkins.
  2. Draft resource requests are submitted to area Vice President in the fall who works with the area to finalize resource requests.
  3. Draft resource requests are submitted to the CTE Program Coordinator (to review for SWP/Perkins fund allocations).
  4. The CTE Committee reviews all requests and determines funding allocations by spring.
  5. CTE committee decisions on SWP/Perkins requests are forwarded to College Council for review and approval.

Agreements

RAPP members agreed to the following as it pertains to lottery and instructional equipment (version 6.23.23)

  1. Establish an annual reserve for instructional equipment:
    1. Hold back $500,000 annually for instructional equipment and reassess annually
    2. $500k between the main account and the contingency account.
    3. larger requests could come out of the reserve.
    4. $100,000 will be reserved in the VPI contingency account.
  2. Establish a VPI contingency fund for emergency requests:
    1. if the request is over $100,000, the request must come to RAPP for approval.
    2. If under $100,000 can come from the contingency fund and VPI may use discretion to fund as needed. 
  3. Establish a Lottery contingency fund:
    1. establish a fund of $100,000.
    2. Lottery funds should be used first when applicable.
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