January 14, 2019

Meeting Minutes

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Approval of Agenda & Minutes from December 3 meeting

• Agenda approved
• Minutes approved

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Needs and Confirmations

• Dean of CTE Hiring Committee - Approved

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Committee Updates

• Instructional Planning and Budget Team (IPBT)
• On Thursday, January 10, there was a Joint meeting of the Planning and Budget Teams (PBTs) and College Council to discuss classified staff position eliminations that would be part of the college’s $8.8 million budget reduction target, which had been set by the District administration.  The reason there were 6 positions proposed is because the previously approved Instructional PBT’s budget reduction proposal included 6 classified positions anticipated to be vacated by employees taking the Supplemental Retirement Plan (SRP).  
• At Academic Senate, The list of De Anza classified positions that will be soon be vacated by June 30, 2019 due to employees taking the Supplementary Retirement Plan (SRP) was shown to the Executive Committee. Identified on that list were the six classified positions that the De Anza Senior Administration proposed for elimination, which were discussed at the Thursday, January 10 Joint Planning and Budget Teams (PBTs) and College Council meeting. 
• At the Joint PBTs and College Council meeting, the voting members of the PBTs and College Council voted to accept the proposed classified staff position eliminations that would be part of the college’s $8.8 million budget reduction target, which had been set by the District administration. 
• The full list of retirements districtwide was approved by the Board at the Monday January 7, 2019 Board meeting, and the proposed position eliminations could not be presented or discussed publicly until the Board formally approved this list.  Therefore, 
• Questions were presented by faculty: Who knows which cuts have been made district-wide? De Anza’s cuts have been formalized and are documented through College Council website. Shouldn’t all employee groups be taking cuts? How are the cuts being made districtwide? 
• Motion made by Rob Clem was seconded by Mary Sullivan, and refined by a friendly amendment made by Mae Lee (accepted by Rob Clem) to: invite Chancellor Judy Miner to present to Academic Senate a summary and breakdown of the impact of district budget reductions, including a breakdown of the numbers of full-time faculty, administrators, and classified staff positions that have been or will be vacated through SRP or proposed eliminations from FH, DA, and Central Services.  The Senate also would like to hear an update where we are in the budget process and cost savings, and the likelihood of another phase of budget reduction and when that might happen. 
  • Vote: Favor (18) - Approved
• College Council (Joint meeting with IPBT- see above)
• Community Policing Task Force 
  • Bob Stockwell provided an update  - He reviewed Community Policing Task Force recommendations/requirements for the new District Chief (Danny Acosta). In a meeting with the Task Force, Danny Acosta has agreed to create a chief advisory board (students, faculty, and staff) who will meet with him directly. Also, he is going to change the complaints process to make it more accessible, which will be discussed in the Chief advisory meetings.

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College Convocation Funding Request

• Mary Pape showed a PPT presentation on the Student Learning Outcomes (SLO) Update.  [SLIDESHOW LINK NEEDED]
• Mary made a request for $600.00 from the Academic Senate to provide breakfast and lunch. Rob Clem moved to approve the request, and Mary Sullivan seconded the motion. There was no desire for discussion, and the motion passed with 18 votes in favor. 
• Bob Stockwell raised a question about when the SLO Curriculum form was discussed and approved by Academic Senate.  Mary Pape explained that she had brought the form as a discussion item to Senate in Winter 2018, at this meeting.

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Student Learning Outcomes (SLO) Update

• This item was combined with the Funding request above.

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Draft of New Academic Senate Dues Form

• Copies of the new Senate Dues draft form were circulated to the body. Alicia will bring a perfected form back next meeting for approval as an action item.

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Board Policy and Administrative Policy 4100 Graduation Requirements for Degrees and Certificates (1st Read/Discussion)

• Karen Introduced guests who came to help answer questions about this policy: the new Dean of Enrollment Services, Nazy Galoyan,  and Financial Aid director Lisa Mandy.
• The body reviewed BP 4100 
• Rob Clem asked whether the Certificate of Achievement-Advanced should also be listed in BP 4100, along with the Certificate of Achievement.
• The body discussed the suggested wording to allow students to seek the use of non-credit courses toward degrees and certificates by the credit by examination (CBE) option.  Concern was expressed that there is an option for students to take the courses for non-credit and then at the end use CBE to get the degree, thus disincentivizing taking the courses for credit. Also, discussion occurred around an alternative wording to allow students to  “petition” for non-credit courses to count toward degree requirements. 
• AP 4100 - Ran out of time to look over this AP thoroughly and we will continue discussing this at the next  meeting

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Good of the Order, Fall 18 Accomplishments

• Ishmael Tarikh announced that he will no longer serve as a point person for the Course Scheduling and Enrollment Management task force. He expressed thanks to the Executive Committee for supporting the resolution for the committee creation. 

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Officers and Senators

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Executive Committee Members Present

Name	Position	Present
Karen Chow	President	Y
Mary Pape	Vice President	Y
Alicia Del Toro	Executive Secretary/Treasurer	Y
Ishmael Tarikh	PT	Y
Mary Donahue	PT	Y
Paul Klingman	App Tech	Y
Vacancy	App Tech
Bob Kalpin	BHES	Y
Gayatri Pal	BHES
Mia Breen	Bus/CIS	Y
Mary Pape	Bus/CIS	Y
Ron Dunn	CA
Vacancy	CA
Julie Kennedy	CD&E	Y
Betty Inouye	Counseling	Y
Rob Clem	Counseling	Y
Kevin Glapion	DSPS	Y
Anita Vazdifar	DSPS	Y
Vacancy	ICS/IIS	Y
Marc Coronado	ICS/IIS	Y
Cheryl Balm	PSME
Lisa Mesh	PSME	Y
Shagundeep Kaur	LA	Y
Kim Palmore	LA	Y
Susan Thomas	SSH
MyLinh Pham	SSH	Y
Louise Madrigal	PE	Y
Vacancy	PE
Tom Dolen	LR
Mary Sullivan	SD	Y
Mae Lee	Curriculum Committee	Y
Laura Chin	SSH	Y
Shagundeep Kaur	COMM	Y

Guests Present

Name	Position	Present
Thomas Ray	Administrator Liaison	Y
Josephine Lukius	DASB Representative
Bob Stockwell	Faculty Association	Y
Christina Espinosa-Pieb	Interim De Anza President
Rob Mieso	VP of Student Services
Lorrie Ranck	Acting VP of Instruction
Susan Cheu	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate V of Communications & External Relations
Lorna Maynard	Classified Senate President	Y
Hayman Wong	De Anza Student Trustee
Mallory Newell	Institutional Researcher
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Sheila White-Daniels	Dean of Counseling
Vacancy	Dean of Creative Arts
Alicia Cortez	Dean of Equity and Engagement
Sam Bliss	Interim Dean of Physical Education
Isaac Escoto	FH Academic Senate President
Carolyn Holcroft	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Stacey Shears	Dean of Disability Support Programs & Services
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Vacancy	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	Y
Carolyn Wilkins-Greene	Dean of Social Sciences and Humanities
Kelly Swanson	Director, Book Store
David Ulate	FHDA Research & Planning
Abhiram Rishi Prattipati	La Voz	Y
Nazy Galoyam	Dean of Enrollment Services	Y