January 28, 2019

Meeting Minutes

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Approval of Agenda & Minutes January 14 meeting

• Agenda approved
• Minutes approved

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Needs and Confirmations

• Discussion of the Add Code Task Force (District level), which Lorrie Ranck and Joe Moreau invited Executive Committee Senators to serve on.
• Volunteers so far include Betty Inoue, Paul Klingman, and Mary Pape.  Karen encouraged Senators to share

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Student Learning Outcome Assessment Form & Curriculum Process (1st discussion) 

• Karen announced that Mary Pape would review what was promised in the college’s March 6, 2018, Follow-Up Report to ACCJC, our accreditation agency regarding SLOs, and, that following her presentation, Tim Shively (FA President) would present the FA concerns regarding this promise. Discussion and questions will take place after both of these presentations.
• Mary showed presentation on the connection between the SLO form and accreditation.
• Tim Shively presented “A timeline for the curriculum committee SLO Form” to open up the discussion of his concern regarding the form. The college’s Follow Up Report to ACCJC which described the form and its use in Curriculum was written and submitted to ACCJC in March 2018.  However, Curriculum did not approve the form until June 2018. The form and its use as a required part of the Curriculum Review process was never formally approved by the Academic Senate. Also, Tim referenced the faculty contract section 10.7 which states that Curriculum is a “primary duty” of faculty, but that SLO assessment is not.  He pointed out that SLO work was negotiated as work that part-time faculty would do for compensation, as a means of achieving more parity in pay with FT faculty.  To require FT faculty to have to do SLO work as a condition of getting Curriculum reviewed would be seen by FA as a violation of the Agreement. Tim suggested that Academic Senate vote to stop the use of the SLO Assessment Form and remove the form from the Curriculum website.
• Mary D. asked about the contract regarding Part-time faculty being paid for doing SLO work for their own courses? Is it true that a class that has not had a SLOAC completed will be deleted? This is a complex issue according to Karen (she visually represented the situation on the whiteboard).  Karen referenced the follow-up report for the accreditation committee, which Mary P. had just summarized. In that report to the accreditation committee, there was a promise made to include an SLO Assessment progress form in the curricular process. The form was approved by the Curriculum Committee in June 2018, but not by the Academic Senate. 

• Mae Lee, Curriculum Chair, reported Curriculum Advisory Team (CAT) feedback on the SLO form process. The CAT team says that the decision is to be determined by faculty and they will support that decision. SLO assessment is not part of the state requirements for the curricular process. 
• Point of clarification (requested by Shagundeep)- Currently, the SLO is part of the curriculum process? Answer: Yes. 
• Mary D. asked: Is there an easy solution to this problem? Karen answered that we (Academic Senate) will determine one.  Senate will work with FA, SLO committee, and Accreditation team members.
• Kim P. and Bob S. voiced concern about the process to bring this form about and suggests removal of the current requirement of the SLO  form (non-obligatory) as part of an obligatory process (curriculum). 
• Tim S.- there is nothing in the recommendations to ASJCCC that states that the SLO process be part of the curricular process. 
• Karen asked Mallory N. (IR Director) about when the 2-year Update to the Follow Up report is due to ACCJC.  Mallory said that this is not due until next year. 
• Karen asked for Senators to think about ideas on solutions and will summarize what was discussed today to share with department chairs and schedulers to encourage their input as well. Tim will co-author piece with Karen.
• Next week, the issue of what to do with the SLO Assessment Form as a required part of the Curriculum Review process will be an action item.

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Board Policy and Administrative Policy 4100 Graduation Requirements for Degrees and Certificates (2nd Read/Discussion)

• BP 4100 (formerly BP 6020 and 6120)
• AP 4100
• “Credit by examination” is the phrase that should be used in the section of the policy concerning students who seek to use noncredit courses to satisfy degree and certificate requirements, because that is the process that already exists. 
• Question by committee: “Ethnic studies must be offered” Does offered and then canceled count as “offered?” How often do they have to be offered?
• FW - faculty has to show that the student did not “fail” the class, but they just stopped coming without withdrawal or drop.  This distinguishes whether a student “earned” an F by performing poorly on assignments or was given an F grade because the student failed to submit assignments.

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Draft of New Academic Senate Dues Form (2nd read)

• Alicia presented the updated form with edited wording that was worked on with the assistance of Nancy Chao in Payroll Services.
• Motion to approve made by Susan, seconded by Kim P.
• 17 votes in favor of approval, no objections, no abstentions

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Good of the Order

• Questions regarding part-time contract notifications. Why does the initial notification informing faculty that their contract is ready to sign state that they are late in signing the contract?

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Officers and Senators

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Executive Committee Members Present

Name	Position	Present
Karen Chow	President	Y
Mary Pape	Vice President	Y
Alicia Del Toro	Executive Secretary/Treasurer	Y
Ishmael Tarikh	PT	Y
Mary Donahue	PT	Y
Paul Klingman	App Tech
Vacancy	App Tech
Bob Kalpin	BHES	Y
Gayatri Pal	BHES	Y
Mia Breen	Bus/CIS	Y
Mary Pape	Bus/CIS	Y
Ron Dunn	CA	Y
Vacancy	CA
Julie Kennedy	CD&E	Y
Betty Inouye	Counseling	Y
Rob Clem	Counseling
Kevin Glapion	DSPS	Y
Anita Vazdifar	DSPS	Y
Vacancy	ICS/IIS
Marc Coronado	ICS/IIS
Cheryl Balm	PSME	Y
Lisa Mesh	PSME	Y
Shagundeep Kaur	LA	Y
Kim Palmore	LA	Y
Susan Thomas	SSH	Y
MyLinh Pham	SSH	Y
Louise Madrigal	PE	Y
Vacancy	PE
Tom Dolen	LR	Y
Mary Sullivan	SD	Y
Mae Lee	Curriculum Committee	Y

Guests Present

Name	Position	Present
Thomas Ray	Administrator Liaison	Y
Josephine Lukius	DASB Representative
Bob Stockwell	Faculty Association	Y
Christina Espinosa-Pieb	Interim De Anza President
Rob Mieso	VP of Student Services
Lorrie Ranck	Acting VP of Instruction
Susan Cheu	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate V of Communications & External Relations
Lorna Maynard	Classified Senate President	Y
Bhuvaneshwari Natarajan (Bhuvi)	De Anza Student Trustee	Y
Mallory Newell	Institutional Researcher	Y
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Sheila White-Daniels	Dean of Counseling
Vacancy	Dean of Creative Arts
Alicia Cortez	Dean of Equity and Engagement
Sam Bliss	Interim Dean of Physical Education
Isaac Escoto	FH Academic Senate President
Carolyn Holcroft	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Stacey Shears	Dean of Disability Support Programs & Services
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy	Dean of Enrollment Services	Y
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	Y
Carolyn Wilkins-Greene	Dean of Social Sciences and Humanities
Kelly Swanson	Director, Book Store
David Ulate	FHDA Research & Planning
Tim Shively	FHDA Union President	Y
Abhiram Rishi Prattupati	La Voz	Y

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