June 3, 2019

Meeting Minutes

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Approval of Agenda & Minutes from May 20 meeting

● Agenda for June 3 and Unapproved Notes from May 20 meeting were approved without objection
● Since Alicia De Toro was absent, Bob Kalpin volunteered to take notes

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Public Comment on items not on agenda (Senate cannot discuss or take action)

• Tom D. announced Academic Senate Election results: Karen Chow re-elected as President (96 votes) and Mary Donahue re-elected as Part-Time Senator (56 votes).  Marissa Smith garnered 52 votes.
• Mary P.: posted a link to answers to queries about: Bike/Skateboard Policy on campus; AB 19 College Promise program: At De Anza, all first time full time college students get 1 year free tuition and $500.00 book voucher.  According to VP of Instruction Lorrie Ranck, Summer Course Cancellation dates will be flexible
• Bob S.: Requested item to raise stipends for PT Senators to be added to upcoming Academic Senate agenda
• Karen C.: Announced that June 10 Academic Senate meeting would only be 30 minutes long since we are hosting a Newly Tenured and Retired Faculty reception that day from 3:00-4:00 in ADM Lobby
• Terrence M.: Requested for “number of seats remaining” information to be removed from the Open Class Finder (Mary P. to follow up on that with A&R and Webteam)
• Marissa:  Inquired about how to request items to post in De Anza College social media.  Advised to speak with Office of Communications.
• Marc C:  Mentioned that she still does not have Active Division access in Banner to see department course enrollments.  She will follow up with President Christina Espinosa-Pieb.
• Laura C.: Asked if full legal name should appear on Class Finder search?  Thomas R. says no, only first and last name should appear.
• Kevin G:  Mentioned that Foothill still provides open seats available information for their courses.  Karen C. mentioned that Vice Chancellor of Technology Joe Moreau is chairing a district Business Practices committee that aims to make some district business practices such as A&R policies/practices and registration dates consistent across the two colleges.

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Needs and Confirmations

Mary P.  announced that Mark Healy is the new OER Faculty Coordinator, following Lydia Hearn stepping down from the role.

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VIDA request for new transcripts notations: 

A Student Leadership Award and Tracking Services hours (2nd Discussion)

Proposed Notation

• Terrence M. moved to approve the requested new transcript notation; Brian M. seconded. 22 approved, 1 abstained.  Motion was approved.
• Marc C. moved to approve the requested proposal of tracking service learning and the new transcript notation for students who have completed 12 units of service learning; Terrence M. seconded.  22 approved, 1 abstained.  Motion was approved

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Faculty Representation on Planning and Budget Teams (PBTs) (2^nd discussion)

Proposed wording for call for service

Discussion ensued about the proposed wording.

Based on a motion made by Mary S. and seconded by Cynthia K.,  the vote was 22 for and one abstaining that:  all faculty are eligible for the open seats in the upcoming election for faculty representation to the IPBT and SSPBT. Assuming that at least one full-time faculty member applies, then at least one seat will go to full-time instructor for each PBT; and, assuming that at least one part-time instructor applies, at least one seat for each PBT to part-time instructor. This will ensure that there is at least one part-time faculty member on each of these PBTs for the coming two years barring the situation where no part-time instructor applies.

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Transformational Leadership Discussion (2^nd discussion)

PPT and Notes from last meeting’s discussion.  Chart of qualities for discussion.

Cynthia K. gave a brief recap of previous Academic Senate discussion about transformational leadership, and passed out a handout of a chart listing transformational leadership categories and qualities that could be considered for inclusion under each category for Academic Senate recommendation to forward for the position announcement for the college President search.  Senators discussed the chart in small groups of 3-4, and made notes on what they felt worth prioritizing for Academic Senate recommendation.  Cynthia K. collected all the sheets and said she would compile all the responses and put them into a Googledoc for faculty to rank.  This link would be sent out and responses gathered before the June 17 meeting, at which the Academic Senate Executive Committee would vote on recommendations to make for the President position announcement. It was generally agreed (though no formal vote was taken) that the final number of qualities to recommend should be roughly half of what appeared on the chart, so that those recommended qualities have more impact.

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Request for funds for June 10, 3:00-4:00 Academic Senate Reception for Newly Tenured and Retiring Faculty  (Academic Senate 6/10 Meeting will only be from 2:30-3:00)

Karen C. requested up to $250.00 to spend on food for the reception. Ilan G. asked how much money was in our Academic Senate bank account.  Karen C. said that, conservatively, there is still at least $15K in the Academic Senate account.  Mary S. made motion to approve; Gayatri P. seconded.  21 approved, 0 opposed, 0 abstentions. 

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Flint Center Feedback Discussion (1^st discussion)

DASB Resolution on Flint Center

Karen C. announced that FHDA Board of Trustees will be voting on 3 options for the Flint Center, which are detailed on the Flint Center Public Comment website: fhda.edu/FlintCenter: 1) Renovate Flint Center for $49.6M; 2) Mothball Flint Center at cost of $28K/month for basic maintenance; 3) tear down and replace Flint Center with a new facility that could include student & faculty housing, conference/event space; classroom space

Tom D.: mothballing seems to be the only logical choice given the current district budget situation

Karen C: DASB, according to their resolution, wants student housing, recreation, conference and meeting rooms, and classroom space, and shared that she personally would support the option to tear down the Flint Center and hire an appropriate consultant to do a cost estimate of what is requested in  the DASB resolution.

Cynthia K.: stated she would support the DASB position

Genevieve K (DA Student Trustee): Mentioned the Board 2015 report where they stated that the District maintained the Flint Center at 17-24% occupancy and a cost of $82,453.00 per year to the district at that time.

Karen C. asked faculty to give their thoughts on the 3 options and what they’d like to see happen with the Flint Center, and since this is not an action item, she promised to bring ideas and opinions voiced by faculty to the Board meeting on June 10.

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Proposed Statement of No Confidence in Student Centered Funding Formula (SCFF) and State Chancellor’s Office (1^st discussion)

Proposed Statement

Bob S. showed the proposed statement and asked faculty who had not yet spoken in the meeting to verbally read the resolution, and explained how the current Gov. Gavin Newsom forced the change in the CCCCO proposed 70:20:10 Student Centered Funding Formula (SCFF) allocation breakdown (enrollment apportionment: performance based: college promise eligibility based)  whereas the CCCCO office preferred their original 60:20:20 breakdown.  Karen C. announced that Academic Senate will vote on this on June 17 and requested senators to please share out the proposed resolution to constituents and get feedback.  Bob S. also announced that FACCC and FA are moving to more aggressively oppose the 115th online CA community college, as well as the SCFF and the Chancellor’s Office’s practices of making decisions without consultation with or approval of CCCCO governance groups.

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Updates:

• Academic and Professional Matters (APM)
  • Mary P. reported that APM discussed concurrent vs. dual enrollment naming (they both refer to high school or younger students who are enrolled in both community college classes and high school or other classes), and clarified that instructor drops resulting in “W” grades are allowable.
• Viability and IPBT
  • Karen C. and Mary P. reported that the Viability committee (a subcommittee of Instructional Planning and Budget Team) met with Paralegal Part-Time instructors and Dean Carolyn Wilkins-Green to discuss their interest in continuing to offer Paralegal classes and the certificate and degrees with the combined efforts of Carolyn and Part-Time instructors

• District Equity Action Council (DDEAC):
  • Karen C. reported that the DDEAC spent the majority of the time straightening out which version of the Administrator Hiring Procedures document is the most recent, and De Anza Equality Action Council (EAC) reported their desire to have more time to review and report back on the Administrator Hiring Procedures
• De Anza Associated Student Body (DASB)
  • DASB Senator Jeff Lydon reported out on the Flea Market Extravaganza that is being planned for November 2, 2019 (Fall 2019 quarter), which will feature more activities than other Flea Markets and will also feature an opportunity to promote De Anza Winter 2020 classes.  Jeff also reported that DASB is developing communications best practices, and that the final meeting of Spring 2019 will be on June 12.

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Good of the Order

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Officers and Senators

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Executive Committee Members Present

Name	Position	Present
Karen Chow	President	Y
Mary Pape	Vice President	Y
Alicia Del Toro	Executive Secretary/Treasurer
Ishmael Tarikh	PT	Y
Mary Donahue	PT	Y
Paul Klingman	App Tech	Y
Pete Vernazza	App Tech	Y
Bob Kalpin	BHES	Y
Gayatri Pal	BHES	Y
Vacancy	Bus/CIS
Mary Pape	Bus/CIS	Y
Vacancy	CA
Ilas Glasman	CA	Y
Nellie Vargas	CD&E
Betty Inouye	Counseling	Y
Rob Clem	Counseling	Y
Kevin Glapion	DSPS	Y
Anita Vazdifar	DSPS	Y
Vacancy	ICS/IIS
Marc Coronado	ICS/IIS	Y
Terrence Mullens	PSME	Y
Lisa Mesh	PSME	Y
Shagun Kaur	LA	Y
Brian Malone	LA	Y
Susan Thomas	SSH	Y
MyLinh Pham	SSH
Louise Madrigal	PE	Y
Vacancy	PE
Tom Dolen	LR	Y
Mary Sullivan	SD	Y
Cynthia Kaufman	Equity and Engagement	Y
Eric Woord Bury	Curriculum Committee	Y

Guests Present

Name	Position	Present
Thomas Ray	Administrator Liaison	Y
Bhuvi Natarajan	DASB Representative
Bob Stockwell	Faculty Association	Y
Christina Espinosa-Pieb	Interim De Anza President
Rob Mieso	VP of Student Services
Lorrie Ranck	Acting VP of Instruction
Susan Cheu	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate V of Communications & External Relations
Lorna Maynard	Classified Senate President
Genevive Kolar	DASB	Y
Genevieve Kolar	De Anza Student Trustee
Mallory Newell	Institutional Researcher
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Sheila White-Daniels	Dean of Counseling
Daniel Smith	Dean of Creative Arts
Alicia Cortez	Dean of Equity and Engagement
Daniel Smith	Interim Dean of Physical Education & Athletics
Isaac Escoto	FH Academic Senate President
Carolyn Holcroft	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Disability Support Programs & Services
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Galoyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development
Carolyn Wilkins-Greene	Dean of Social Sciences and Humanities
Kelly Swanson	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice Chair
Bhuvi Natarajan	DASB	Y
BK	DASB	Y