September 15, 2021 - Opening Day meeting

Approval of Agenda & Minutes from June 14, 2021 Meeting

• Erik moved to approve agenda, Lisa seconded, unanimous consent.
• Erik moved to approved June 14 minutes, Lisa seconded, unanimous consent.
• It was confirmed that both Helen and Felisa, embedded counselors, along with other area representatives listed in the by-laws (updated April 2021,) are voting members of the Executive Committee.

Public Comment on Items Not on Agenda
(Senate cannot discuss or take action)

Two new guests introduced themselves.

Tabia Lee, preferred name Lee, (pronoun she, her, hers,) new Faculty Director, Office of Equity, Social Justice, and Multicultural Education. Her first Academic Senate meeting at De Anza. She was extremely interested in governance and looked forward to collaborating with everyone.

Roderic Taylor also came to get acquainted with the Senate.

Mary D shared her excitement over teaching summer quarter. The Outdoor Club has been active and was planning their kayaking trip.

https://marydonahue.org/monterey-ocean-kayak-day-trip-3

Mary also asked about the potential re-opening of the flea market in the fall quarter and expressed concern about its impact on student parking on those Saturdays.

Welcome and Introductions

Cheryl proposed a new way for the Senate Executive and Associate members to get to know each other more deeply. Instead of the usual introduction of saying their names and divisions around the room, she is adapting a method used during the Classified Senate Summer Summit. Cheryl prepared a PowerPoint with a slide for each member. During the next few meetings people will complete and share their interests and ideas with pictures and words in these virtual posters.

Cheryl will send out reminders and instructions on how to upload items to make the posters.

Brown Act Requirements Effective Oct 1, 2021

The Academic Senate, a governmental body, is subject to the requirements of the Brown Act, and must provide public notice of its meetings, post agendas of the subjects to be discussed at those meetings and provide public access to those meetings. 

Beginning in March 2020, Executive Order N-29-20 authorized exemptions to certain requirements under the Brown Act and the Bagley-Keene Open Meeting Act relating to teleconferencing rules.

This has allowed the Senate to conduct its meetings via zoom. Many of the Senate executive members surveyed expressed an interest in continuing such or a hybrid method with the option of attending remotely and in person.

On June 11, 2021, Governor Gavin Newsom issued Executive Order N-08-21, which among other things rescinds his prior Executive Order N-29-20 and sets a date of October 1, 2021 for public agencies to transition back to public meetings held in full compliance with the Brown Act.

Unless the exemptions in Executive Order N-29-20 are extended, the Senate must disclose the location of any voting member joining via Zoom on the agenda; have more than 50% of the voting members join from within FHDA boundaries, (Sunnyvale, Cupertino, Mountainview, and Los Altos) whether in person or via Zoom, to make quorum.

Non-voting members may continue to join via zoom. Voting members, if joining by teleconferences, must disclose the location, and allow the public to join the meeting and address the body. The location does not have to be a home address. People can join via Zoom from a public library, a coffee shop, a parking lot, or their office on campus.

Discussion on solutions. 
Cheryl recommended that any voting members who are not comfortable joining meetings in-person from MLC 109 join via Zoom from their office on the DA campus. People can be socially isolated, do not have to give out home addresses, and count toward meeting quorum.

From her survey, only 4 voting members are committed to joining on campus. Currently, there are 21 voting members, and they will need 11 to make quorum. The Senate has 32 voting seats. If all the vacancies are filled, they will need 17 for quorum. If quorum is met, voting members can participate from remote locations.

More people expressed willingness to come to campus or zoom from within district boundary in a public place, if needed, to make quorum. 

There was discussion on meeting less often, every 2 weeks instead of every week, to reduce the amount of travel for faculty teaching online with no reason besides Academic Senate to travel to campus or be within FHDA boundaries. People will need to commit to coming in and be prepared if meeting biweekly.

Mary P pointed out that in the by-laws, Article X, the Senate meets every Mon 2:30 to 4:30pm. However, the executive committee may vote to amend the by-laws.

Someone pointed out the danger of giving out home address especially for women.

There were suggestions on reaching out to local representatives to advocate for an extension to the executive order. This is affecting a lot of people. Every academic senate is dealing with the same issues. They are beholden to same policy. The Trustees are discussing it as well. Patrick A is in contact with Ethan Low.

Cheryl will work with Dawn to set up a rotation schedule for signups to ensure quorum and spread the burden.

Mary D. suggested meeting in a well-ventilated area outside, like the lower Stelling parking garage. Cheryl explained that she relocated the meeting site from ADM109 to MLC109 for larger space and better ventilation. Everyone will be masked.

Cheryl hoped to fill the remaining vacancies to get more voices in the room. Some are areas added in the updates to the Constitution and By-laws last spring. THey are working to encourage more participation in shared governance while adhering to the law. She pointed out that associate members, other faculty, and members of the public can join meetings via Zoom from undisclosed locations.

Goals and Priorities for the quarter and year

Cheryl attached to the agenda a worksheet for the Senate as a body to map out together the goals and priorities for the year. People should start working and have it ready for discussion by Monday. The goal is to have it approved by week two.

Good of the Order

Cheryl pointed out that in the Maxient De Anza incident report, there is an option to state an incident as covid related.

• Erik motioned, Bob seconded, to adjourn, no objection.

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &   Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/  Applied Technologies	VACANCY
	VACANCY
Career Technical Education & Workforce Development	VACANCY
	VACANCY
Counseling - General	Robert Alexander
	Lisa Castro
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion
	Anita Vazifdar
Equity and Engagement	VACANCY
Intercultural/International Studies	VACANCY
	VACANCY
Language Arts	Shagun Kaur
	Lauren Gordon	✔
Physical Education	Louise Madrigal
	Rusty Johnson
Physical Sciences, Mathematics, & Engineering	Lisa Mesh	✔
	VACANCY
Social Sciences & Humanities	VACANCY
	Nellie Vargas	✔
Student Development & EOPS	Melinda Hughes
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lydia Hearn
DASG Representative*
Faculty Association Representative*	Mary Donahue	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President	✔
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction	✔
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
	Classified Senate
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Thomas Ray	Dean of Language Arts
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services	✔
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair