September 20, 2021 - Week 1 meeting

 Approval of Agenda 

• Cheryl thanked everyone for attending this special meeting on the first day of the school year.
• Since the draft notes for the September 15 meeting were not available 72 hours before this meeting, it can be discussed but not approved until the next meeting.
• Mary D motioned to approve the agenda and move the virtual poster item from the Welcome and Introduction section to the end of the meeting. Mary P seconded. Unanimous approval.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Tobia Lee, new Faculty Director for Equity, Social Justice, and Multicultural Education, introduced herself and expressed her appreciation for the warm welcome from everyone in the Senate and others on campus during her onboarding and orientation. She enjoyed being in the SSH Village on Welcome Day last Friday to learn about the villages and the programs in social studies and civic education.

Updates

The Flea Market will not be open before the Winter quarter. Therefore, Saturday student and faculty parking will not be affected.

Students and visitors may park free without purchasing a parking permit during the summer and fall of 2021. Faculty and staff do not have to worry about their expired permits for the fall quarter.  Free parking Fall quarter

The joint Senate-FA Class Size Task Force was approved last year. No one has been appointed from the Senate. The Task Force will not start meeting until Winter quarter when Kathy Perino returns from PLD. There will be a need and confirmation for that position at the end of Fall and beginning of Winter quarter.

Vice Chancellor Joe Moreau has retired. The Hiring committee for the Vice Chancellor of Technology position was formed over the summer. The Senate officers voted as part of their summer duties to confirm Cheryl as the Academic Senate representative on the hiring committee.

Mae Lee shared recent changes to the De Anza Ethnic Studies Program that include new coding, naming, and organization. These changes were catalyzed by the new CSU area F, ethnic studies requirements.

Ethnic Studies has been at De Anza since 1969. Since the 1970s and until this academic year, the program has been part of the Intercultural Studies department. The courses have ICS coding and fulfill the ICS graduation requirements.

They reorganized the Ethnic Studies program into 5 departments with new names and codes for many courses that already exist. The departments are AFAM (African American Studies), ASAM (Asian American and Asian Studies), CHLX (Chicanx and Latinx Studies), CETH (Comparative Ethnic Studies), and NAIS (Native American and Indigenous Studies), in addition to the prefix ICS (Intercultural Studies). Courses offered through these departments satisfy De Anza's ICS course requirement for an associate degree. The exceptions are ASAM 40, 41, and 42 that are Asian Studies. Some courses that are not formally recognized as ethnic studies remain as ICS. 
https://www.deanza.edu/iis/

They have recently hired full time faculty in both CHLX and CETH. NAIS includes Pacific Islander studies. 

ICS has affiliated programs and departments across campus. For example many Women’s Studies courses are cross listed as ethnic studies. For example: WMST 8/CETH 8: Women of Color in the USA.

The new codes have been confusing for students to find and enroll in these courses. Discussion on ways to clarify and minimize the confusion.

Cecila pointed out the need for the library to get the new information into their catalog for students to search for the textbooks. 

Lydia Hearn hired as Interim AVPI
Lydia shared that she, Christina, Rob, and President Holmes were welcoming and helping students excited to be on campus. She gave thanks and a call out to various offices that did amazing work during the transition to remote and now back to in person learning. They are the Online, Curriculum, Scheduling, and Articulation offices. Special kudos to the Guided Pathways teams for the great job and enormous impact in each village on Welcome Day.

Cecilia Deck, chair of journalism and advisor to the student newspaper, La Voz volunteered to serve in the ASCCC Faculty Discipline Review Group (FDRG) for journalism to review C-ID and TMC. The committee looked at how journalism classes transfer and articulate to four year colleges.  Cecilia has been teaching at De Anza for 20 years and served as chair for 10 years.

Alicia de Toro was hired as the new FYE (First Year Experience) Faculty Coordinator. https://www.deanza.edu/fye/

The officers worked on updating the Academic Senate website over the summer. Cheryl drew attention to some of the changes, especially the link to the office hour. There are still work in progress like the committees.

Academic Senate Overview:Who are we and how do we work?

Cheryl was very excited about the new members that have joined and will be joining the Senate this year.

The Academic Senate is one of the few college committees that operate under state law laid out in Title V of the Ed Code. Links in the updated Senate website further explain the primary responsibility that the Senate shared evenly with the Board of Trustees. It laid out the primary jurisdiction for the Senate and its shared jurisdiction with the Board of Trustees. 

The job or role of the Academic Senate is to fulfill the duties or responsibilities outlined in the 10+1 . The Senate's primary function is to make recommendations on academic and professional matters, like curriculum and program development, certificates, grading, etc. Members should come to the meetings prepared and to bring information back to their constituencies. 

To get items on agenda for discussion and action, come to the office hour or email any of the officers.

The Senate meetings operate under Robert’s Rules of Order. Cheryl shared two different sheets - cheat sheet #1, cheat sheet #2 and a  commentary for another perspective.  She wanted everyone to know the rules and use them to make sure everyone is heard, not to silence anyone.

Cheryl pointed out a few things. The Senate cannot take action on agenda items not having an A for action. Those items are for information (I) and discussion (D).  A voting member may make a motion to vote to approve, amend, or remove. Once a motion is made, a second is required before discussion or put to a vote. Raise hands to be recognized to discuss. According to the Brown Act, discussions in chat that are not verbalized should not be recorded in the notes. When the discussion has ended, the motion is repeated with any amendments before voting. If the debate has not ended before the allotted time, the body may end the debate and pass the motion by 2/3rds vote. Tabling a motion (which ends debate for now) takes a majority vote. Tabling a motion indefinitely (killing the motion) requires a majority.

RR can be super intimidating, but it really does work to keep order in the meeting.

Definition of some terms.
A point of information is a question or statement that is raised while someone is speaking.

A point of clarification is when a member wants to clear something that was stated.

A point of order interrupts the speaker with an objection.

RR notes from the Senate constitution:
The Senate shall conduct its business in a collaborative and inclusive manner following Robert’s Rules of Order. At any point in a meeting, any member can ask that the body modify Robert’s Rules of Order. When using Robert’s Rules of Order, members of the Senate are referred to the easy-to-understand guide prepared by the national Parent Teachers’ Association, Appendix 

https://www.pta.org/docs/default-source/files/training/coursetools/president/english/roberts-rules-of-order-basics

Welcome and Introductions

Melinda Hugh returned to the Senate as a voting member for Student Development & EOPS. She will get someone to be an affinity group representative.

Rob/Robert Alexander came back to the Senate to represent General Counseling.

Cheryl welcomed many who responded to Mary D and Elvin’s call for Senate representatives to explore and consider the opportunity to serve. Cheryl asked them to introduce themselves and explained how they can apply to represent their respective divisions or areas.  

Bhavna: new part-time business faculty. She came to learn about the Senate and its role in student learning outcomes and curriculum development.

Brenden Mar dropped in to inquire about the open seat in PSME. He had served in the Foothill Academic Senate.

Tim Harper: part-time adjunct faculty, Child Development, Education Department, SSH division. 

Victor Yu, CIS, responded to a message from Mary D about vacancy in the Senate.

Mark Landefeld, PE/Athletes, also prompted by Mary D’s email. He served out Erik’s term in IPBT last year.  Committee meeting times often conflicts with athletic practices and competitions.

The Executive Committee page in the Senate website shows the vacancies in divisions and areas.

Mary D has served in the Senate Executive committee since 2012. It is great for the resume and can do so much for the students.

Virtual posters postponed

Needs and Confirmation

Needs and Confirmations

Confirmation
Search Committee, Chemistry Lab Tech position, confirmed by the Academic Senate Officers during Summer 2021
Michelle Doan (DA Chemistry Lab Tech)
Christina Rotside (FH Chemistry Lab Tech and EO Rep)
Vins Chacko (ACE Representative)
Erik Woodbury (DA Chemistry Faculty)
Jerry Rosenberg (PSME Dean, Hiring Manager)

Needs
At-Large Members for Tenure Review Committees (tenured faculty)

All faculty wishing to volunteer, please submit requested information on Request to Serve form by WEDNESDAY, SEPTEMBER 22, 5:00 PM for the current group of Tenure Review committees in need of at-large members.

Instructional faculty member to serve on Student Services Planning and Budget Team. 
Confirmed on June 7, 2021 to serve:
Hyon Chu Yi-Baker, Student Services Office of College Life, Full-time Tenured
Kevin M. Glapion, DSPS Division, DSS, Full-time Tenured
Need an instructional faculty member to fill the third seat.

Instructional Faculty member to serve on IPBT.
Need for a one-year replacement to fill the seat vacated by Mayra Cruz (term expiring 6/30/2022) due to retirement.
Current IPBT faculty representatives are: 
Patricia Carobus (term expires 6/30/2023) 
Mayra Cruz (term expires 6/30/2022) 
Ilan Glasman (term expires 6/30/2023) 
Salvador Guerrero, designated part-time seat (term expires 6/30/2023) 
Terrence Mullens (term expires 6/30/2022) 
Daniel Solomon (term expires 6/30/2022).

Model syllabus
https://deanza.instructure.com/courses/16183

There is a link to the Model Syllabus on the left navigation column on the Senate website. It is a Canvas page that is totally accessible.

The Model Syllabus was presented 2 years ago for comment. Many have sent examples that Dawn has included.

It is organized like a standard syllabus with links for more information and examples to various components in a syllabus. For example, there are standard languages for Student Code of Conduct and Disability Support Services that could be cut and pasted to other documents. 

It is a living document. People can send Dawn more materials to include. Mary D has put together and contributed a lot of the information.

Faculty have found this to be very useful.  Some deans sent it to their faculty every quarter.

The Syllabus Model has been presented 3 times at the Senate, the Senate can vote to approve it and remove the “draft” disclaimer on the website. 

Erik motioned to change it to an action item, Shagur seconded. No objection to unanimous consent.

Bob moved to accept the Model Syllabus on the Senate website, Mary D seconded. No objection to unanimous consent; Approved. 

Remove the draft designation on the Senate website.

Curriculum Committee Update

The Curriculum Committee has been working on the transition to Elumen.

Erik has sent emails to chairs and deans to make sure that their Distance Education hybrid and online forms are up to date for winter quarter. Check on the curriculum website to see if the classes have permanent or emergency approval.  The courses must be permanent or they will not go in the winter schedule. The forms are due by 10/7.
http://dilbert.fhda.edu/curriculum/

There is an automatic transition to permanent if the course is fully online, unless the dean or chair choose to opt out. However, they must file paperwork for hybrid courses. Anyone can initiate the form, not just the dean or chair.

Reach out to Erik, curriculum rep, or the curriculum committee with questions and concerns.

Brown Act Update: AB 361 text and explainer

Assembly Bill 361 was just signed by the governor.

Cheryl interpreted the new bill to mean that the Senate can continue to meet online as a body and not be in violation of the Brown Act, and not require to have 51% of its members be teleconferencing from inside district boundaries and not have to give out home addresses, as long as California, or our local area is under a state of emergency, as defined in the California Emergency Services Act, and at least one of the following, either state or local officials have imposed social distancing measures. Or, the legislative body has determined that in person presents imminent risks. Therefore, Cheryl felt that as long as there is a state of emergency every 30 days the Senate may vote to, to say that as a body the Senate wants to continue to meet online for the next 30 days under the state of emergency. She was waiting for further communication from Paula regarding how this applies to the Senate meetings. She was hopeful that the Senate may continue its present meeting via zoom until January. That would allow more time to set up some type of rotation system that complies with the Brown Act.

https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202120220AB361

The exemptions included in A.B. 361 only apply during a declared state of emergency as defined under the California Emergency Services Act. (Gov. Code §§ 52953(e)(1), (e)(4).) In addition, one of the following circumstances must apply:

State or local officials have imposed or recommended measures to promote social distancing.

The legislative body is meeting to determine whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

The legislative body has determined that, as a result of the emergency, meeting in person presents imminent risks to the health or safety of attendees.

Finally, every 30 days during the proclaimed state of emergency and/or the period during which state or local officials have imposed or recommended social distancing measures, the legislative body acting under the teleconference exemptions must make findings about whether the circumstances explained above still apply. The body must find that it reconsidered the circumstances of the state of emergency and that one of the following circumstances exist: “(i) the emergency continues to directly impact the ability of members to safely meet in person,” or “(ii) state or local officials continue to impose or recommend measures to propose social distancing.” (Gov. Code § 54953(e)(3).) If the legislative body cannot make these findings by majority vote, then it will no longer be exempt from the physical public access, quorum, and public comment opportunity rules applied to teleconference meetings under subsection 54953(b)(3).

Are we still under a state of emergency? Yes, we are.

A lot of people still have concerns over returning to campus and meeting in person. 

Goals and Priorities for the quarter and year

The group went into breakout rooms or worked privately in the main room on setting goals and priorities for the quarter and the year using the following worksheet as a guide.  

https://www.deanza.edu/gov/academicsenate/meetings/ASGoalFall2021.docx

https://www.asccc.org/sites/default/files/asccc_10%2B1_graphic_2020_0.pdf

Dawn monitored and collected the goals and priorities from chat and private messages.

Return-to-campus and Winter scheduling

Mary D: student must submit proof of vaccination by Friday, October 1. She cannot have unvaccinated students in the pool. Will the roster be updated before her Saturday morning swim classes?

Lydia: ETS will drop students automatically if they don’t upload their proof of vaccination. She will find out and let Mary know.

Winter scheduling. The Chemistry faculty has discussed and planned to return fully to campus in the winter. They were not interested in online classes. Their emergency DE forms will expire by the end of fall. Now, they were told to have online classes.  That is two week before the schedule is due. Do faculty or administrators decide how to offer classes?

Lydia: Enrollment is the key factor that determines how classes will be offered. Whether students want on campus or online. It also varies from discipline to discipline, even from class to class. They have left it up to the departments and divisions to decide.

.Chemistry needs in person labs. Students want more hands-on experience. Also, if the classes are online, they will need to assemble and send out at home lab kits. They need these questions answered and a mechanism in place before the October 4 deadline.

Lydia suggested that Christina be involved if there is disagreement between the dean and faculty in scheduling and enrollment modality.

Good of the Order

Cecilia, the library has sent a message to faculty requesting recent materials. They started to check out older textbooks for the whole quarter. Donate extra copies for library reserve.

Mary D: De Anza Outdoor Club Monterey kayaking. More information on Mary's website. 

Dawn invited everyone to come to her new office hours (W, Th 9:30 to 10:30) or email her with zoom questions, teaching and instruction.

Shagun: California Governor Gavin Newsom signed into law an unprecedented $115 million investment in the expansion of Zero Textbook Cost degrees and open educational resources at the state’s community colleges. Building on a successful pilot that concluded in 2019, the funding will support the development of degree and certificate pathways that students can complete without spending a single dollar on textbooks. The program will be administered through the California Community College Chancellor’s Office and marks the single largest state investment in open educational resources to date. https://sparcopen.org/news/2021/california-approves-115-million-investment-in-zero-textbook-cost-degrees/ 

OER by Discipline: https://asccc-oeri.org/open-educational-resources-by-discipline/

Bob motioned, Shagun seconded, to adjourn, no objection.

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh
	Mary Donahue	✔
Academic Services &  Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	VACANCY
	VACANCY
Career Technical Education & Workforce Development	VACANCY
	VACANCY
Counseling - General	Robert Alexander	✔
	Lisa Castro
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion	✔
	Anita Vazifdar	✔
Equity and Engagement	VACANCY
Intercultural/International Studies	VACANCY
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	VACANCY
Social Sciences & Humanities	VACANCY
	Nellie Vargas	✔
Student Development & EOPS	Melinda Hughes	✔
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lydia Hearn	✔
DASG Representative*
Faculty Association Representative*	Mary Donahue	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President	✔
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
	Classified Senate
Michelle Fernandez	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Thomas Ray	Dean of Language Arts
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services	✔
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities	✔
	Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair	✔
Tabia Lee	Faculty Director of Equity, Social Justice & Multicultural Education