General Meeting Information

Date: February 14, 2022
Time: 2:30 - 4:20 p.m.
Location: Zoom

  • Agenda

    Time Topic Purpose Discussion Leader
    *** Subject to change until 2:30pm Friday ***


    (representatives who have not updated their report-out and wish to, please do so)

    D All
    2:35-2:40 Approval of Agenda and Minutes from Feb. 7, 2022 A Balm, Lee

    Public Comment

    I All

    Needs and Confirmations

    Vice Chancellor for Human Resources Hiring Committee: " identifying members who have an understanding of the nature of HR, and have a relationship to the work"

    A Pape

    Update on the proctoring software resolution and the Online Advisory Group



    DRAFT Resolution to include part-time faculty on administrative hiring committees at De Anza College

     D Balm

     Debrief and feedback on Shared Governance Task Force proposal

     D/A Balm, All 
     3:50-4:05  Virtual Posters  I/D All
     4:05-4:20 Report Outs and Good of the Order  I/D All

    To request to add an item to the agenda of a future Academic Senate meeting, email by noon on the Wednesday before.

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]


    Cheryl reminded representatives to update their report-out.

    Approval of Agenda and Minutes from Feb. 7, 2022

    • Mark moved, Erik seconded to approve both minutes and agenda. No objection.
    • Agenda and minutes approved by unanimous consent.

    Public Comment 

    Fiza Syed, Vice President, DASG brought up an issue with AP705 that was being revisited and extended in AP7005. They have contacted Casie Wheat, Assessment Center Supervisor, with complaints from many, mainly international, students about the English Placement Test. The first test question asked them if English is their first language. If the student answered “No,” they would be automatically directed to the ESL test. Students were not aware of the options to override the test or to challenge their placement. This resulted in much confusion, transfer delays, and additional education cost. 

    Cheryl will follow up with both the English and Math departments regarding this matter.

    Mary D asked for clarification and for future reference: Can we find out when we get to the point that fully vaccinated people can be indoors without their masks. When the masking rule is applied at the colleges, will faculty be allowed to require masks for everyone in their classrooms? And will faculty be allowed to “enforce” that rule if it is in their syllabi by having people who will not wear their masks leave the classroom?

    Needs and Confirmations

    Vice Chancellor for Human Resources Hiring Committee

    Pat Hyland will be assembling the hiring committee for the Vice Chancellor for Human Resources position within the next 3 weeks. She was seeking 3 faculty members from the Academic Senates, 1 De Anza, 1 Foothill, and 1 FA. Since this will be a district position, she specifically asked the Senate to identify and select “members who have an understanding of the nature of HR, and have a relationship to the work"

    The committee will meet first with the chancellor to determine the qualifications for the candidates and develop the interview questions.

    Mark volunteered to serve on the committee.  He has had HR experiences, and was especially concerned about onboarding and providing orientations for new employees, like TA for the Athletics Division.

    Mary D moved, Rick second, to approve Mark to serve on the hiring committee for the Vice Chancellor of Human Services.

    There was a discussion over whether to go ahead and vote on the motion or to open up the nomination to the bigger body. 

    Erik moved to table the motion for 2 weeks, until the next meeting, Mary P seconded.
    Yes 18, No 2, Abstain 1.

    Mary P will send out a call to the whole campus for volunteers.

    Update on the proctoring software resolution and the Online Advisory Group

    The implementation of the proctoring software will be delayed to the Fall of 2022 at the earliest. The Online Advisory Group will search for and recommend proctoring softwares based on the Senate resolution requirements. The Group will not meet until the Online Education Center has been fully staffed. There will be no way for them to move forward until the Online Education faculty and instructional designer are both hired and in place. The faculty position has been approved by IPBT and College Council. The hiring process for this important position was moving forward..

    The selection and implementation of the proctoring software required more staff support.

    The Senate has put a lot of thoughts and efforts into the resolution and its requirements.

    Erik asked if there was any discussion about reducing any services supported by Online Education.

    Cheryl will ask the Tech Committee during their presentation to College Council.

    DRAFT Resolution to include part-time faculty on administrative hiring committees at De Anza College
    (first read)

    The resolution was a followup to the conversation on administrative hiring procedures. 

    The Senate has been discussing and updating the district-wide hiring procedures for about 5 years. As part of that conversation, three years ago the Academic Senate approved and asked the district to include language in the administrative hiring procedures that will dedicate space for part timers to serve on hiring committees for upper level administrators, from dean through college president.

    That language was sent to but rejected by DDEAC, District Diversity and Equity Action Council and the District Human Resource Advisory Council Committee.

    That rejection was on the district level. This resolution asked for the inclusion of specifically part time faculty to serve on hiring committees at the De Anza College level.

    Mary D pointed out that the first resolve and second resolve appeared to differentiate between search committees for higher-level administrative positions and search committees for administration positions with broad impact. She suggested using the same verbiage for both resolves. She also mentioned the need for the resolution to be passed unanimously.

    Carol pointed out in the first resolve an apparent distinction between the first set of positions starting with the President, that ends with the phrase “shall include faculty representation.“  In the second part of that first resolve it specified that  administrative positions with broad impact on faculty instructional programs and or student learning shall include a minimum of 3 faculty members. She wondered why there was not a minimum number set for the first part.

    Mary P: The Senate has no jurisdiction over how many faculty seats will be allocated in these committees. The mandate for at least 3 faculty members in all hiring committees may not be reasonable or practical.

    Christina: In the dean hiring committees, they tried to invite 3 faculty members. She stated that there should be at least 2 faculty members. However, in the last round of deans hiring they struggled to get even 2 faculty members. It was tough for the smaller divisions.

    There was a discussion about the distinction between higher-level administrative positions and administrative positions with broad impact on faculty.

    After discussion on the verbiage, it was suggested to list all the possible positions and end the resolve with “minimum 2 faculty members and one of the positions designated for a part-time faculty member, or can be filled by a full-time If the part-time member can't be found.” There was also a desire to add a classified representative.

    Carol proposed that the division representatives take time to discuss this with their constituencies.

    Mary P moved to extend time 5 minutes; Mary D seconded. No objections. Time extended.

    Mary P: Minimum 2 positions for faculty, 1 of which shall be part-time with reemployment preference; 1 for classified.

    Christina clarified in chat that classified professionals are always invited to serve on administrative hiring committees. That has been a very long standing practice

    Cheryl hoped to vote on the resolution in the next meeting. She welcomed help with wordsmithing and feedback.

    Debrief and Feedback on Shared Governance Task Force Proposal

    Slides from last meeting

    The Senate members were sent to 8 breakout rooms in groups of 4 to 5 to discuss the most recent SGTF proposal presented in the last meeting. The groups worked on a google doc to give feedback, comment, and ask questions. The groups focused on slides 3, 7, and 8. The final document will be sent to the task force.

    Ac Senate Questions/Feedback on Shared Governance Task Force Presentation (2/14/22)

    After the breakout session, Cheryl asked if the Senate members would like to have more similar sessions or invite the task force back for more conversations.

    Dawn: Thank everybody for their work. She noticed a lot of questions on the basic understanding of shared governance.

    Someone suggested having a professional development opportunity to learn about shared governance and how it works

    Virtual Posters

    Diana, Janice, and Rusty shared their virtual posters.

    Report Outs and Good of the Order 

    Rusty motioned, Erik seconded, to adjourn, no objection.






    Cheryl Balm


    Mary Pape

    Executive Secretary

    So Kam Lee

    Part-time Faculty Representatives

    Gokce Kasikci

    Mary Donahue

    Academic Services & 
    Learning Resources

    Cecilia Hui

    Bio/Health/Environmental Sciences 

    Rana Marinas

    Janice Valadez

    Business/Computer Science/
    Applied Technologies

    Rick Maynard


    Career Technical Education & Workforce Development

    Tim Harper


    Counseling - General

    Robert Alexander

    Lisa Castro

     Counseling - Embedded

    Felisa Vilaubi

    Helen Pang

    Creative Arts  



    Disability Support Programs & Services and Adapted PE 

    Kevin Glapion

    Anita Vazifdar

    Equity and Engagement

    Liliana Rivera

    Intercultural/International Studies

    Diana Ferrara


    Language Arts 

    Shagun Kaur

    Lauren Gordon

    Physical Education 

    Rusty Johnson

    Mark Landefeld

    Physical Sciences, Math, & Engineering

    Lisa Mesh


    Social Sciences & Humanities

    Emily Beggs

    Carol Cini

    Student Development & EOPS

    Melinda Hughes

    Curriculum Committee

    Erik Woodbury

    Professional Development*

    Dawn Lee Tu

    Administrator Liaison*

    Thomas Ray

    DASG Representatives*

    Dimitri Yanovskyi

    Adel Burieva

    Faculty Association Representative*

    Mary Donahue

    Affinity Group Representatives*

    Glynn Wallis, BFSA

    *non-voting member





    Lloyd Holmes

    De Anza President

    Rob Miesa

    VP of Student Services

    Christina Espinosa-Pieb

    VP of Instruction

    Pam Grey

    VP of Administrative Services

    Hyon Chu Yi-Baker

    Director of College Life & Student Judicial Affairs


    Marisa Spatafore

    Associate VP of Communications & External Relations

    Scott Olsen

    Classified Senate

    Michelle Fernandez

    De Anza Student Trustee

    Mallory Newell

    Institutional Research

    Moaty Fayek

    Dean of Business/Computer Info Systems

    Renee Augenstein

    Articulation Officer

    Brian Malone

    Tenure Review Coordinator

    Daniel Smith

    Dean of Creative Arts

    Eric Mendoza

    Dean of Physical Education and Athletics

    Thomas Ray

    Dean of Language Arts

    Alicia Cortez

    Dean of Equity and Engagement

    Randy Bryant

    Dean of Career & Technical Education (CTE)

    Kathryn Maurer

    Foothill Academic Senate President

    Karen Chow

    FHDA District Academic Senate President

    Laureen Balducci

    Dean of Counseling, DSPS & Title IX Coordinator

    Anita Kandula

    Dean of Biological, Health, and Environmental Sciences

    Michele LeBleu-Burns

    Dean of Student Development/EOPS

    Lisa Mandy

    Director of Financial Aid

    Nazy Gayloyan

    Dean of Enrollment Services

    Debbie Lee

    Dean of Intercultural/International Studies

    Yvette Alva-Campbell

    Dean of Physical Sciences, Math & Engineering

    Judy Miner

    FHDA Chancellor

    Elvin Ramos

    Dean of Social Sciences and Humanities

    Patrick Gannon

    Director, Book Store

    David Ulate

    FHDA Research & Planning

    Mae Lee

    Curriculum Committee Vice-Chair

    Tabia Lee

    Faculty Director of Equity, Social Justice & Multicultural Education

Zoom Information 

Meeting URL:

Meeting ID: 965 2582 7103
Passcode: 702613

Phone one-tap: +16699006833,,96525827103# US (San Jose)

Back to Top