May 23, 2022

Welcome

Cheryl reminded representatives to update their report-out.

Mari joined as the newest voting member representing the SSH division.

Approval of Agenda and Minutes from May 16, 2022

Mark moved, Diana seconded to approve both minutes and agenda. No objection.

Agenda and minutes approved by unanimous consent.

Public Comment 

Thomas: Regalia order form is opened for those planning to attend the graduation ceremony.

Cecilia: Send reminder for the AS election, deadline tomorrow 5 pm.

Needs and Confirmation

Confirmation

Hiring Committee for English as A Second Language (ESL) Instructor 
Kristin Skager, Dean LA, Chair of Committee 
Pati Carobus, Faculty, ESL 
Kathy Flores, Faculty, ESL 
Craig Norman, Faculty, ESL 
Linda Yee, Faculty, ESL 
Young Hee Park Lee, EO Rep (Foothill Mathematics Faculty)

Statement of Selection Process: The Language Arts Dean sends an email message to the ESL full-time faculty seeking volunteers for the committee. Once the Dean receives at least three volunteers (and up to five), the Dean secures an EO representative

There was a question about the need for another full time ESL position. This subject was discussed and approved in IPBT. ESL enrollment has been in decline for the last 3 years, about 20%. The English department is aware of the issue. They still have a significant number of part time ESL instructors. The new hire will not adversely affect the part timers. The English Department needed more faculty to teach in the cohort programs.

Lisa Mesh motioned to confirm, Mark seconded. No objection. Approved by unanimous consent.

Six faculty for Stakeholder Sub-Groups Measure G Bond Projects
De Anza Event Center subgroup
Hyon Chu Yi-Baker, Student Services Office of College Life, Full-time tenured

Mark moved to approve, Melinda seconded. No objection. Approved by unanimous consent.

Lydia Hearn was confirmed on 5/16/2022 for The services for Students Building subgroup.

Replacement of tenure committee members
Phase III tenure candidate Sheldon Fields will transfer from Outreach into General Counseling this summer; some changes will be required in the composition of his committee.
Laureen Balducci, Dean, to replace Nazy Galoyan as chair
Barb Dahlke, Counselor, to replace Denica Kelly, Counselor, ISP
Lan Truong, Counselor, Veteran Services, Admissions & Records 
Sal Breiter, At-large representative

Glynn moved to approve the change, Rana seconded.  No objection. Approved by unanimous consent.

Needs
One faculty voting member position on Administrative Planning and Budget Team (APBT)
To be confirmed in the next meeting.

Study Abroad in the Summer of 2024 
The 2022 summer program will be in Paris. Plans for the next trip to either London or Italy, perhaps with Foothill, in 2024. The European trips take place every two years.
Contact John Swensson, Director of Global Education Partnerships, at swenssonjohn@gmail.com, 408-590-4430, for more information and for consideration.

Summary Detail

SLO Convocation report

Mary P thanked the Senate for the digital Starbuck gift cards for all 52 participants.

The 2022 Convocation was a practical hands-on session on program reviews. People may view the recording with its annotated outline in the convocation webpage. Mallory gave a demonstration on where to find data for the review.  Alicia and Lee explained the equity section. There were 6 responses to the feedback form.

https://www.deanza.edu/slo/convocations/2022_Convocation.html

There is a convenient link to the SLO assessment form on the SLO home page. Mary encouraged faculty to complete their assessments.

AB1705 - What is it and how might it affect your division/area?

AB1705 is a proposed bill that has not yet been passed. 

This bill will require a community college district or community college to maximize the probability that students will enter and complete transfer-level coursework in English and mathematics within a one-year timeframe of their initial attempt in the discipline. 

By July 1, 2023, if a community college places and enrolls students into transfer-level mathematics or English coursework that does not satisfy a requirement for the student’s intended certificate or associate degree, or a requirement for transfer within the intended major, the community college must show the following: The student is highly unlikely to succeed in a transfer-level course that satisfies a requirement; The enrollment will improve the students ability to complete the course in the major. 

If the benefit of the coursework, as described is not verified, the college shall not recommend or require students to enroll in that course after July 1, 2024, and shall notify students who continue to enroll in the course that it is optional and does not improve their chances of completing subsequent coursework that satisfies a requirement for their intended certificate or associate degree, or a requirement for transfer within their intended major.

The Senate spent some time discussing what it meant and how it will affect the college. The bill seemed to come hard at anything that is a prerequisite

Lauren G: In English, their Stretch Program doesn’t fit into this language. They were definitely worried about students who are underprepared for the courses and need extra support.

Both Math and English will need serious conversations about what they can and cannot offer. The proposed bill did not seem to take into consideration students who do not intend to transfer and will need other courses for their associate degrees. There will be massive impact and barriers for associate degrees like med-tech, nursing, and accounting. The students will have fewer options to complete their degrees.

The language of the bill makes community colleges into a mill for transfer students. 

Nationwide 87% of students entering community colleges do hope to earn a bachelor degree.

Comments in chat
What mobilization is happening at the state level to challenge this and request amendments?

If and when the bill passes, how may the college interpret and comply with its requirements.   

There was a question about how this may affect articulation. Some courses are articulated with certain prerequisites. What happens when the prerequisites are removed.

In English, the PAGE committee has tried to challenge the taking away of the Stretch program.

Anita: This is going to be problematic for students with disabilities. It's unfortunate, the stretch classes are wonderful!

It does not make sense that we are moving in this direction given successes under AB705 with the Stretch and Co-requisite courses.

The Bundle (EWRT 1A + LART 250) class is the only class they can offer starting Fall 2022. The bundle is 8 units in one quarter. 8 units is a lot. Some students need more time. The Stretch courses helped with that (EWRT 1A over two quarters.) 

They now just have EWRT1A that stands alone (5 units) and EWRT1A & LART250 (the Bundle)

They are disappointed because it's taken a while to figure out how to teach the class, and now they can't offer them anymore!

Mari: This does not take into account student voice or experience. Students should have more options and autonomy with placement decisions.

College Council Update following May 19 meeting
Educational Master Plan, 2022-2027

There was little discussion on the Master Plan at the College Council. Send feedback and comments directly to Mallory.

New Shared Governance model
The Shared Governance Task Force SGTF has been in place for a year. On March 17 the College Council voted to recommend the SGTF shared governance model proposal. On April 18, the Senate passed a resolution in support of this proposal and urged President Holmes to adopt the model. In the May 19 meeting discussion President Holmes expressed some issues with the PAC model but did not present an alternative model. June 8 will be the last College Council meeting for the year. A model needs to  be in place by then for it to take effect in the Fall. Who will work on and come up with an alternative or replacement? 

Cheryl recalled that she and Tracy as tri-chairs were asked to work together on the next step. They would welcome any feedback and help with that work.

Mari asked for clarification on President Holmes’ concerns with the representation of the “4 constituency groups" Faculty, Staff, Students and Administrators in the proposed model since the SGTF did provide for membership for these groups on the PAC.

President Holmes expressed his willingness to move forward with a new shared governance system. However, he would like to address and work out with the College Council the problems he lifted up in his April 18 response to the Council. The first was the potential imbalance in the representation of the 4 constituent groups within PAC. He had issues with the ex-officio designation for chairs/members in certain committees. He also felt that the recommendation lacked clarity in roles and responsibilities of all governance groups/committees. He emphasized the importance of training for participation in shared governance. What will the training look like? Who will be responsible? How should it be implemented?

Lloyd Holmes, President Date: April 18, 2022 Subject: Response to College Council Rega

Mae followed up with questions on the process, the "next steps," the protocol for the Shared Governance Model proposal with its recommendation by the College Council, support of the Academic Senate, and the subsequent response from the president. How to sort through the different points of view and different voices? What are the next steps? What are the decision models? What are the roles for members of the different governing bodies? 

There were still more questions and discussions on roles, process, and protocol. Who is involved? What bodies are involved? What are their roles? What are their responsibilities? What is the process? How do we figure that out together? What has happened was confusing and did not inspire much confidence about the process that is supposed to democratic, inclusive of multiple stakeholder groups.

President Holmes would like to have a new shared governance model in place by the Fall. He expected the College Council to work out the process. Work has to be done between now and then to make it happen. They will most likely still be working on some details going into the Fall. 

He wanted communication and collaboration between faculty, classified professionals, and administrators regarding how to move forward. The leadership should also include students.  

Roles and responsibilities was one of the issues that President Holmes identified as a shortfall of the recommendations that needed to be addressed.

Melinda: SGTF were asked to look at shared governance models from different colleges to determine how our shared governance could be better. They were not tasked with defining roles and responsibilities. 

Mary P: SGTF outlined the members. The roles and responsibilities should be defined. 

The task force was not charged with anything at this time.

Cheryl and Tracy were tasked with the next step, to define the role and membership of PAC and bring it back to the College Council.

Dawn asked that this item continue to be agendized until it is resolved.

President Holmes: The process for implementation needs to be discussed…not merely handed down by the president or senior staff.

Student Survey results from May 16

There were 3 recent surveys on Course Modality Preferences for the Fall:
Enrollment Day respondents
New Applicants
Continuing Students

Many felt that the survey results from Enrollment Day were too biased to form meaningful conclusions. The New Applicants survey had a response rate of 7%.

Shagun: Fall is going to be a test drive irrespective of our best efforts to survey or guess. Will management be open to using the Fall quarter experience to assess and pivot as needed?

Mae raised a question on the college identity as we re-emerged from the pandemic. What is the future direction, mission, or guiding principle? Are we trying to be everything to everyone? Is this part of the Education Masterplan?

The slides include an example/model for a pilot block schedule offered through the Villages that Lydia presented at the Senior Staff Q&A. The slides explained how it works and its advantages.The classes in the sample are hybrid classes that meet once a week. That will limit commute times and days to make it easier for students and faculty to come back to campus.

They will need discussions and greater variations. Cheryl will invite Lydia to explain the plan in the next Senate meeting as well as the Department Chairs meeting on Friday.

The slide image is a model and it is not for distribution. Contact deans, schedulers, and Lydia.

Reception or gift for tenure recipients and retirees?

There was some discussion about ways the Senate can honor and recognize faculty that have retired or have received tenure.

Shagun wanted to extend this tradition to honor and acknowledge the services and contribution of the adjunct faculty as well.

Update following the Academic Senate Name Change Resolution from April 18

Alicia thanked everyone for the overwhelming support, in last month’s Approval with Acclamation of the Name Change Resolution. That meant a lot to her, the students, and others who have been struggling with this issue.

In the following week Alicia shared an open letter/statement to the Board of Trustees regarding her personal experience with the Name Change process at De Anza. 

Christina followed up with her the next day. Alicia has made attempts to contact and follow up with Board President Ahrens. Nothing is set in stone yet, but he was hoping that there will be some kind of conversation coming up... hopefully soon.

Her biggest concern is that people still do not consider the name change process as problematic nor a big issue.

If this doesn't happen soon, the State will make it happen. Assembly Bill 2315, which has just passed the Assembly, will require that preferred names be used on all non legal documents that include things like courses, class schedules, etc. This is a chance for De Anza to take leadership on this issue.

There should be district wide conversations that include the Board, FA, faculty, classified, administrators, and students.

Report Outs and Good of the Order

James motioned, Lisa seconded, to adjourn, no objection.

Attendance

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Gokce Kasikci	✔
	Mary Donahue	✔
Academic Services &  Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Rana Marinas	✔
	Janice Valadez	✔
Business/Computer Science/ Applied Technologies	James Tallent	✔
	VACANCY	✔
Career Technical Education & Workforce Development	Tim Harper	✔
	VACANCY
Counseling - General	Robert Alexander
	Lisa Castro	✔
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion	✔
	Anita Vazifdar	✔
Equity and Engagement	Liliana Rivera	✔
Intercultural/International Studies	Diana Ferrara	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Rusty Johnson	✔
	Mark Landefeld	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Salvador Guerrero	✔
Social Sciences & Humanities	Julie Kennedy
	Maristella Tapia	✔
Student Development & EOPS	Melinda Hughes	✔
Curriculum Committee	Mae Lee (Spring Quarter) Erik Woodbury (PLD)	✔
Professional Development*	Dawn Lee	✔
Administrator Liaison*	Thomas Ray	✔
DASG Representatives*	Jenny Trinh
	Adel Burieva
Faculty Association Representative*	Mary Donahue	✔
Affinity Group Representatives*	Glynn Wallis, BFSA	✔
	Dawn Lee, APASA	✔
	Liliana Rivera, DALA	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President	✔
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction	✔
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Michelle Fernandez	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator	✔
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Kristin Skager	Dean of Language Arts	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator	✔
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Debbie Lee	Dean of Intercultural/International Studies
Mehrdad Khosravi	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair	✔
Tabia Lee	Faculty Director of Equity, Social Justice & Multicultural Education	✔