June 6, 2022

Welcome

Cheryl reminded representatives to update their report-out.

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Approval of Agenda and Minutes from May 23, 2022

Mark moved, Lisa M  seconded to approve both minutes and agenda. No objection.
Agenda and minutes approved by unanimous consent.

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Public Comment

Lee made a request to agendized at the next Academic Senate meeting a proposal for the Fall 2022 Flex Day on the topic of Centering Love and Inclusion in our Equity Work. She also will highlight and request support from Academic Senate for the Heritage Month Workgroup and their work on the Heritage Month calendar, Identity Recognition Day Calendar, and Multifaith Calendar. 

See details in the Report-out.

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AB 361 (Brown Act emergency exceptions)

Cheryl explained that the Academic Senate is governed by the Brown Act. The meetings are open to the public. Voting members attending remotely must disclose and allow members of the public to join their from their meeting locations. Also, 50% of the voting members must be meeting from within the district boundary to meet quorum.

The Senate may vote to invoke AB361 that allows virtual meetings under certain conditions. The Senate will need to vote every 30 days to continue meeting online.

“Given we are in a state of emergency and meeting in person may present a clear present hazard to our health” 

Diana motioned, Anita seconded, to invoke AB361 to continue meeting online.
Yes 21, No 0, Abstain 1. Motion passed.

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Academic Senate Election results 

• Vice President - Erik Woodbury: 99 votes; 4 unique write-ins.
• Part-Time Faculty At-large Representative - Gokce (Blue) Kasikci: 92 votes; 1 write-in.

Congratulations to Erik Woodbury, VP-elect, and Gokce (Blue) Kasikci, returning P/T rep.

Cheryl and many expressed their appreciation for Mary Pape’s work and service as vice president for the Senate these last four years.

Mary D asked if Mary P may return to the Senate as division rep. Mary confirmed that she will definitely be working with the Senate in her role as SLO Coordinator. She will discuss the matter with her dean and would defer the privilege to serve as division rep if someone is interested. 

Mark asked about the next meeting in the fall for reps with expiring terms or those not returning.

In the past, Mary P sent out a microsoft form to each rep asking if they will return or not in the Fall.

Representatives should expect an email with such a form before the end of the quarter. 

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Needs and Confirmations

Confirmations
Hiring Committee for English as A Second Language (ESL) Instructor
Kristin Skager, Dean LA, Chair of Committee
Pati Carobus, Faculty, ESL
Cathy Flores, Faculty, ESL
Craig Norman Faculty, ESL
Linda Yee Faculty, ESL Due to other work Linda is stepping down.
Young Hee Park Lee EO Rep (Foothill Mathematics Faculty)

Hiring Committee for Accounting Instructor
Position recently approved by College Council and President Holmes
Moaty Fayek, Dean BCAT, Chair of Committee
Lydia Botsford, Faculty, Accounting
Scott Osborne, Faculty,  Accounting
Mary Pape, Faculty, Computer Information Systems
Manisha Karia, Faculty, Business
Randy Bryant, EO Rep (Dean, Career Technical education)
Email is sent to the faculty in the department to Volunteer. Another is sent to faculty in the division based on first come first selected.

ASCCC Appointment: OER Liaison Appointment 2022-2023 Academic Year
Mark Healey continues as ASCCC OER Liaison for 2022-2023 Academic Year. 

Lisa Mesh moved, Felisa seconded to confirm the change to the first committee, confirm the second committee, and reconfirm Mark’s role as ASCCC liaison. No objections. All three confirmed.

Needs
Four more faculty for Stakeholder Sub-Groups Measure G Bond Projects
2 openings in each of the following:
De Anza Event Center subgroup
Services for Students Building subgroup 

Need for one faculty voting member position on Administrative Planning and Budget Team (APBT)

Summary Details

OER update

Mark Healy, Chair of Psychology, California History Center and Foundation.
He has been working to promote the use of open educational resources on De Anza campus for about 4 years. That included the free textbook or zero cost textbook movement, as well as supporting low cost resources.

The high cost of textbooks has been an issue with students, educators, and even politicians. Governor Newsom called the costs usurious and excessive. He said,”...we in California have an obligation to disrupt that entire system nationwide.”

There is legislation AB2624 currently in committee based on the state budget.

“This bill would require each campus of the California Community Colleges…to prominently display the estimated cost of each course of all required course materials, and fees directly related to those materials, for no less than 75% of the total number of courses on the online campus schedule.”

If this bill passes, the online versions of the course schedule will need to include the entire estimated cost for the class-textbooks and items like cameras, calculators, and paint brushes.

This will extend the existing California Ed Code 66406.9 guidelines.

Schedules must include textbook information “at time of registration” including a Zero Textbook Cost designation if applicable.

Coming up: Clarification of AB2624 (if it is voted on and passed) and codifying of ASCCC requests for transparency and other low/zero-cost guidelines.

De Anza has been doing a good job and up to code in terms of low cost and no cost materials.

Mary D asked about the bookstore webpage that used to list and link for classes with free textbooks. 

Mark has had conversations on this topic with Follett. It is possible. There are some technical issues that they need to work out.

OER trends at De Anza:
According to 2021-22 student surveys, 60% of students reported a need to “carefully budget expenses” and appreciated free materials/textbooks. 75%of students worked at least part time.

39% of students have skipped buying a book due to cost. 25% have shared a book. This has become more difficult with the digital platform.

15% believed they earned a lower grade due to not buying a required book

Recent equity studies: Reductions in DFW of 5-10% in large GE classes.

Students take a complex approach to choosing classes. Recent national survey: 19% of students indicate that costs of materials directly influence their decisions.

Kevin had questions about the digital platforms for textbook, video, quizzes, etc; their costs and quality.

Mark: Some publishers are still dealing with server issues, technical difficulties. However, they are coming up with better interfaces, adaptive quizzing, beautiful videos, discussion ideas, test banks, etc.  They also pushed for inclusive, direct digital access where the student automatically pays for the materials. There are digital rentals for less than $50.

There was a question about free digital materials. Generally, they are not as good. a lot of attention on math.

Diana: The Italian program has a grant from the Italian Consulate to purchase textbooks for students.They worked with the De Anza library to purchase and  distribute the access code. They have negotiated a special contract to handle the code. Students are available to get the code from Day One.

Salvador, in chat: Is there any possibility of helping students, on a broad scale, with paying for online homework systems? 

Mark: There are various ways to get textbooks and materials paid for. They will see what grants are available. Also, Mark will follow up with Diana. 

Mary P: They have been able to provide a free digital online interactive textbook for their beginning CIS students. The CIS listing has indicators for free as well as low cost materials.

Trends at De Anza
Spring 2021: 178 Zero-cost sections; 151 Low-cost sections
Census: 40,670

Spring 2022: 201 Zero-cost sections; 170 Low-cost sections
Census: 36, 170 (11% drop)

There was an increase even with fewer sections and fewer students.

Increase in awareness by faculty. The best strategy was direct contact with faculty members.

Heavy adopters of Free text/materials
Astronomy, CIS, Environmental Studies/Science, Geology and Meteorology, Humanities, Journalism, and Psychology

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Year-end Business

Next week, June 13, will be the last Academic Senate meeting for the year. In the past, the meeting ended with a celebration that honors the retirees. Cheryl asked the members if they would like to do anything special beyond the usual business to commemorate the occasion.

There were suggestions of longevity pins for part-time faculty, powerpoint to thank and honor retirees.

The final decision was to have an outdoor courtyard reception at the end of a shortened, hour-long meeting. The Senate will invite each of the retirees to this year-end celebration.

Diana moved, Lisa Mesh seconded to approve funds, up to $500, for the reception. No objections. Funds approved.

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AP/IB/CLEP update (first read)

AP-IB-CLEP-Math Proficiency Statement

Renee returned with the Advanced Placement Policy 2022‐2023 she introduced at the Senate 2 months ago. 

Since then, she has confirmed with the departments on the GE course credit to be granted towards De Anza AA/AS degrees. Several departments will review and update after 2022-2023.

Renee reminded everyone that it was for local AA, AS degree. Transferring students should consult their respective target college transfer policy.

Renee presented to the Senate a proposed change in the Math Proficiency graduation requirement for 2022-2023 with updates that include the AP, IB, and CLEP tests. The Senate will vote on this proposal in the next meeting.

There were suggestions to revise the format for more clarity.

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Art Department name change (first read)

Daniel Smith and Marco Marquez
The Art department faculty and the Dean of Creative Arts have been discussing a change to the name of the department for over a year

They have requested a change from the current “Art” department to “Visual Arts and Design.”

Their memo fully explained the rationale for this change.

Mary D moved to pass this request on the first read since it is time sensitive for the course catalog. Second by Blue. 
Yes 21. Unanimous approval.

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Guided Pathways packaged scheduling

Lydia explained the Guided Pathways Village Scheduling Pilot

She went over the slides on the pilot, course selections, a sample schedule that included multiple options per time block.

The pilot consisted of a selected number of classes; Lydia approached different villages and divisions for their input; it is not intended to be comprehensive; anyone that submitted classes within the scheduling patterns by the deadline can be included; there are 8 options per village; it mainly targets incoming freshmen but other students may find it useful.

They targeted incoming freshmen because their surveys showed that incoming students are more likely to want in person classes than current students. The incoming students next year will have had their last full year of schooling in person rather than online, whereas the current students have had their last year, maybe even 2 years fully online.

The time blocks consisted of 1 hr to 2-hr, or blended morning and afternoon blocks on MW or TTH.

There is Freedom to Choose. 
Students have the option to register from blocks of classes that are not linked; they may mix and match other options, like online classes; they do not have to take a whole block, so part time students may use it as well.

The Advantages
Incentive and support for faculty to return to campus.
Ease of building a schedule for incoming freshmen who might not be familiar with building their own schedule,especially with so many modalities.
Loosely based on cohort model where students might see familiar faces from class to class
Helps department/division schedulers with some standardization of the schedule
Helps maximize classroom space.

Mark:  Do we have any mechanism in class registration that promotes students taking a block over the “cherry picking” students?

Will be advertising, could mix and match; they have options, information and prioritization.

Lydia has heard a lot of input and suggestions from her presentations. The model will continue to evolve. The intent was to help students and faculty to come back to campus.

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Report Outs and Good of the Order

Mark motioned, Lisa seconded, to adjourn, no objection.

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Attendance

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Gokce Kasikci	✔
	Mary Donahue	✔
Academic Services &  Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Rana Marinas	✔
	Janice Valadez	✔
Business/Computer Science/ Applied Technologies	James Tallent	✔
	VACANCY	✔
Career Technical Education & Workforce Development	Tim Harper	✔
	VACANCY
Counseling - General	Robert Alexander	✔
	Lisa Castro	✔
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion	✔
	Anita Vazifdar	✔
Equity and Engagement	Liliana Rivera
Intercultural/International Studies	Diana Ferrara	✔
	VACANCY
Language Arts	Shagun Kaur
	Lauren Gordon	✔
Physical Education	Rusty Johnson	✔
	Mark Landefeld	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Salvador Guerrero	✔
Social Sciences & Humanities	Julie Kennedy	✔
	Maristella Tapia	✔
Student Development & EOPS	Melinda Hughes
Curriculum Committee	Mae Lee (Spring Quarter) Erik Woodbury (PLD)	✔
Professional Development*	Dawn Lee	✔
Administrator Liaison*	Thomas Ray	✔
DASG Representatives*	Jenny Trinh	✔
	Adel Burieva
Faculty Association Representative*	Mary Donahue	✔
Affinity Group Representatives*	Glynn Wallis, BFSA
	Dawn Lee, APASA	✔
	Liliana Rivera, DALA

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Michelle Fernandez	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer	✔
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts	✔
Eric Mendoza	Dean of Physical Education and Athletics
Kristin Skager	Dean of Language Arts	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Debbie Lee	Dean of Intercultural/International Studies
Mehrdad Khosravi	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair	✔
Tabia Lee	Faculty Director of Equity, Social Justice & Multicultural Education	✔