October 10, 2022

Attendance

Welcome

Cheryl reminded representatives to update their report-out.

Approval of agenda and minutes from Oct. 3, 2022

Robert Alexander moved, Alicia Mullens seconded to approve both minutes and agenda. No objection.

Agenda and minutes approved by unanimous consent.

Public Comment on items not on agenda (Senate cannot discuss or take action)

Mary Donahue had a question about an email sent from Business Services at 10:50pm Sunday to part-time faculty for confirmation of their performance of 2021-22 academic year office hours. She was concerned about its authenticity.

Thomas checked and was able to confirm the authenticity of the email and request at the end of the meeting.

Shagun Kaur asked how adjunct faculty can print or make photocopies with the new copiers. 

Dawn Lee said that for quick smaller print jobs start with their division office; faculty can print using their cards at any of the new copiers.

Academic Senate Overview: Who are we and how do we work?

Onboarding for new senators

10+1

Academic Senate purview. In Title V, ASCCC defines Academic Senate as an organization whose primary function is to make recommendations with respect to academic and professional matters. It specifies the matters for which the college should consult with faculty in policy development and implementations. 

Governance at De Anza: Academic Senate, Classified Senate and De Anza Student Government (DASG) are some of our top shared governance groups.  With administration, they are the 4 pillars that make recommendations to College Council, which makes recommendations to the president.

Membership roles and responsibilities

The Senate consists of executive (voting) and associate (non-voting) members. Each division or area has 1 or 2 voting representatives/senators. There are 2 at-large part-time representatives that are elected in a general election of all De Anza faculty. Senators represent their areas in Senate discussions and decisions. They relate information from the Senate to their constituencies as well as bringing feedback and concerns to the Senate.

Brown Act and AB 361

Under the transparent meeting rules of the Brown Act, Academic Senate must post its agenda, location, and minutes 72 hours before a meeting. AB361 has allowed the Senate to meet remotely while the state of California is under a declared state of emergency. When the state of emergency ends, more than 50 percent of voting members must be attending within the district boundary to meet quorum. The locations of those attending remotely must be published in the agenda to allow public access to the meetings.

Roberts Rules - cheat sheet #1, cheat sheet #2 and commentary

Senate meetings run under Roberts Rule. Cheryl mentioned that Cheat sheet #2 is especially helpful. We will talk more about this next meeting.

Virtual posters for members to get to know each other will be starting in the next meeting.

Report-outs

Last year the report-outs were scheduled weekly at the end of the meetings. This year the report-outs will happen every other week  and not at the end.

Dawn Lee motioned to extend this item by 10 minutes, Erik Woodbury seconded.  Motion passed.

All area report outs are in the linked PDF above.

Cookie and Coffee hours

The faculty and staff appreciation events were very successful, particularly the Wednesday afternoon cookies and coffee hour. The cookies were gone in half an hour. There was plenty of candy from the College Opening Day meet your officers event to last through the hour. Many came and enjoyed the gathering.

There was great enthusiasm to continue the events and suggestions for favorite treats. (Stans from Santa Clara, Manley’s in Willow Glen, fruits, and smoothies…) 

Shagun Kaur moved and Mark Landefeld seconded to sponsor and fund two more events in the Fall quarter.

Update on Shared Governance and PBTs (continued from Oct. 3, 2022)

Feedback from faculty: 

Cheryl received 2 emails.  One had 4 responses; 50/50 split between staffing and not staffing faculty membership on the PBTs.  Another had more than 20 responses from their division and 90% favored not staffing PBTs until after there is some movement on shared governance.

DALA: 14 responses; 75% choose the option to wait until after the October retreat. The second most popular option was to staff the PBTs for the fall quarter.

Creative Arts: 2 responses, both wanted to wait until after the retreat

IIS: 1 response, wait after retreat.

Embedded Counselors: wait until after retreat

Athletics: 4 responses,  all favor continuing to staff the PBTs.

BFSA: wait to fill seats after retreat.

DALA: The minority that favored staffing the PBT faculty seats expressed concern about time-sensitive decisions like hiring, instruction, and student services. Suggestino to temporary fill those vacancies with senators whose terms have expired until there is a movement toward a new model.

APASA feels strongly about not participating until after the retreat. They want to honor the work of the Shared Governance Task Force. Do not wait too long for the implementation of the new model.

Erik Woodbury motioned, Mary Pape seconded to extend time by 10 minutes.

Tim Shively shared how the Shared Governance Task Force worked for a year on the proposed model. They presented the model and got feedback in various venues from students, faculty, staff, and administration. The revised proposal was passed by the College Council. It has been 6 months without any movement forward.

There were discussions about how not staffing the PBTs might affect the accreditation process as well as critical college work. 

The IPBT work in the fall traditionally revolves around faculty hiring approvals as well as some expenditure and some Strong Work Force related decisions. Faculty may wish to continue participation in the PBTs.

It may be best to have people who served last year to continue in the PBTs. It will be hard for someone new to step in. If things don’t go well in retreat a harder stand would be appropriate. Time spent by the Shared Governance Task Force should be valued.

Erik Woodbury has contacted and heard from those faculty reps on IPBT whose terms have not expired; also those whose terms have expired. 2 out of the 3 are willing to continue serving in the IPBT.  

Mark Landefeld was interested in knowing how the proposal and our current PBTs compared with others on a statewide basis.

Cheryl will be tri-chairing the accreditation team. They can still form writing groups without the PBTs.

Shagun Kaur motioned, Mary Pape seconded:  To hold off on nominating new PBT members until the retreat when more information is available, and to request old members to continue if needed for critical decisions until the Senate makes a decision.

There were discussions and various amendments to the motion.

Mari Tapia moved, Marc Coronado seconded the final version of the motion:  The Academic Senate will not fill the PBT vacancies and encourages returning members to boycott the PBTs pending the outcome of the October 21 Shared Governance Retreat.

Yes 20, No 3; Abstain 2. Motion passed.

District and College committees - needs

Faculty rep (1) for Equity Action Council - call went out to faculty, will confirm next meeting

Faculty reps (2) for the Campus facilities Committee - call went out to faculty, will confirm next meeting

Noncredit rep (1) for the Curriculum Committee - call went out to faculty, will confirm next meeting

DA faculty rep (1) for the Chancellor hiring committee

There are 4 faculty seats. 1 from FA, 1 from Foothill, 1 from De Anza, 1 part-time from Foothill or De Anza.

• AP 4130 says, "Administrative positions that have broad impact on faculty ... shall have appropriate representation of the faculty (which may include full‑time, part‑time, tenured, or probationary faculty)."
• Our own Resolution on the Inclusion of Part-Time Faculty Members on Administrator Hiring Committees says, "part-time faculty members must have re-employment preference (REP) to be eligible to be confirmed by the De Anza Academic Senate serve on any hiring committee."

Mary Pape moved to open the De Anza seat to tenured full-time faculty and part-time faculty with REP. Ravjeet Singh seconded. 

Yes 19, No 0, Abstain 1.  Motion passed.

District and College committees and Hiring and tenure committee - confirmations

Hiring Committee:

Online Ed/Learning Resources Dean

Thomas Ray, AVPI 

Tom Dolen, Librarian 

Cecilia Hui, Librarian 

Tenure Committees:

Angela Winch, Nursing 

Anita Muthyala-Kundala, Dean, BHES 

Alicia de Toro, Environmental Studies 

Jason Bram, Biology 

Danielle Altman, At-Large, Athletics

(This committee for Angela Winch was approved last week but the at-large member was not a tenured faculty member. Erik Woodbury brought back for approval the committee with a new at-large member.)

Mark Hamer, Animation 

Daniel Smith, Dean, CA 

Julie Hughes, Creative Arts 

Milena Grozeva-Levy, Film/TV Production 

Betty Inoue, At-Large, Counseling

Rachel Silveria, Film/TV Production 

Daniel Smith, Dean, CA 

Rocky Lewycky, Creative Arts, Ceramics 

Milena Grozeva-Levy, Film/TV Production

Harman Dhaliwal, At-Large, Math

Campus Center Advisory Board (2 faculty needed) 

1 volunteer - Julie Keiffer-Lewis (IIS, African American Studies)

Shagun Kaur motioned to approve all committee members, Julie Hughes seconded.

No objections. Motion passed by unanimous consent.

Report and Updates from the Office of Staff Development

Postponed until the next meeting.

ETS preparations for deploying MFA ((multi factor authentication) for faculty

Full time faculty will enroll in October. Part time faculty enrollment starts in November.

Mary Pape moved to extend time by 5 minutes, Erik Woodbury seconded.  No objections.

ETS will send out 3 notifications by email and in the portal.

Lead up to Fall ASCCC Plenary Nov. 3-5, 2022

Postponed until the next meeting.

Recognition of Indiginous Peoples Day

Good of the Order

Adjournment

Dawn Lee motioned to adjourn, Erik Woodbury seconded, no objections.